MPA 213 Videographer Services

The State of Rhode Island is establishing a Master Price Agreement (MPA 213) for videographer services through an open enrollment vendor assessment process, with proposals due September 14, 2026 at 12:00 p.m. Multiple awards will be made; vendor selection for individual projects depends on area of expertise, rates, and availability.

Vendors must submit the Vendor Certification Questionnaire, Vendor Qualifications Assessment form, and executed MBE Participation Acknowledgment Form. Required insurance includes General Liability ($1,000,000 combined single limit), Workers Compensation ($100,000 each accident), and Automobile Liability ($1,000,000 each occurrence). All proposals must be submitted electronically through Ocean State Procures at webprocure.perfect.com/login; late submissions are not accepted.

The initial contract period runs approximately January 1, 2026 through December 31, 2028, with the option for renewal for up to two additional 12-month periods at the State's sole discretion. Pricing is not established upfront; vendors will provide rate quotes when specific projects are identified and issued as mini-bids by user agencies. The State will withhold a contract administrative fee of 0.33% from all invoiced amounts.

This solicitation has statewide applicability and may be utilized by political subdivisions, municipalities, and other state entities as authorized by law. The vendor Q&A period runs August 17, 2026 at 12:15 p.m. EDT through August 28, 2026 at 2:00 p.m. EDT. Vendors must be registered in Ocean State Procures and comply with all State of Rhode Island General Conditions of Purchase. The State reserves the right to make one or multiple awards, reject any or all bids, cancel the solicitation, and remove vendors from the open enrollment list if non-responsive.