OEV27006925 MPA 213 Attachment A.pdf

This is a solicitation attachment for the State of Rhode Island's Master Price Agreement (MPA 213) establishing a vendor list for videographer services through an open enrollment process. The State seeks to establish a qualified vendor roster with multiple awards anticipated; vendor selection for individual projects will be determined based on area of expertise, rates, and availability. Interested videographers must submit proposals by September 14, 2026 at 12:00 p.m. through the Ocean State Procures portal at webprocure.perfect.com/login. The vendor question and answer period runs from August 17, 2026 at 12:15 p.m. EDT through August 28, 2026 at 2:00 p.m. EDT. The initial contract period spans January 1, 2026 through December 31, 2028, with an option for renewal for up to two additional 12-month periods at the State's sole discretion. Attachment A requires vendors to complete and submit the business information form identifying their videography expertise areas, which include animation, brand awareness, broadcast, cinematic, commercial, documentary, drone, employee training, event, interviews, live, product, promotional, social media, sports, testimonials, time-lapse, tutorial, webinars, and other specialties.

Vendors must comply with insurance requirements including General Liability ($1,000,000 combined single limit), Workers Compensation ($100,000 each accident), and Automobile Liability ($1,000,000 each occurrence). Pricing is not established during the solicitation phase; instead, vendors will submit rate quotes when specific projects are identified and issued as mini-bids by user agencies. The State will withhold a contract administrative fee of 0.33% from all invoiced amounts. All proposals must be submitted electronically through Ocean State Procures, with late submissions not accepted. Vendors must be registered in Ocean State Procures and comply with all State of Rhode Island General Conditions of Purchase. This solicitation has statewide applicability and may be utilized by political subdivisions, municipalities, and other state entities as authorized by law. Vendors must also submit the Vendor Certification Questionnaire, Vendor Qualifications Assessment form, and executed MBE Participation Acknowledgment Form as part of their proposals.