OEV27006925 MPA 213 Assessment Form.pdf

This is an Open Enrollment Vendor Assessment Form for the State of Rhode Island's Master Price Agreement (MPA 213) for Videographer Services. The State seeks to establish a qualified vendor list through an open enrollment process, with multiple awards anticipated. Vendor selection for individual projects will be based on area of expertise, proposed rates, and schedule availability. Proposals are due September 14, 2026, at 12:00 p.m. EDT through the Ocean State Procures online portal. The vendor Q&A period runs from August 17, 2026, at 12:15 p.m. EDT through August 28, 2026, at 2:00 p.m. EDT. The initial contract period extends from January 1, 2026, through December 31, 2028, with options for renewal for up to two additional 12-month periods at the State's discretion. Late submissions will not be accepted.

Vendors must submit the completed assessment form along with required documentation including the Vendor Certification Questionnaire, Vendor Qualifications Assessment form, and executed MBE Participation Acknowledgment Form. Required submissions include a detailed description of five years of professional video work, completion of Attachment A identifying areas of expertise, three video samples from various sources (which may be submitted as a zip file), a website address for additional samples, and an availability schedule. Required insurance coverage includes General Liability ($1,000,000 combined single limit), Workers Compensation ($100,000 each accident), and Automobile Liability ($1,000,000 each occurrence). Pricing is not established upfront; vendors will provide rate quotes when specific projects are identified and issued as mini-bids by user agencies. The State will withhold a contract administrative fee of 0.33% from all invoiced amounts. This solicitation has statewide applicability and may be utilized by political subdivisions, municipalities, and other authorized state entities.