Moving Services - Temporary Equipment Storage - New Equipment Set Up

San Mateo Medical Center (SMMC), a public hospital and clinic system serving San Mateo County and San Francisco City, is seeking proposals for Moving Services, Temporary Equipment Storage, and New Equipment Set Up. The Request for Proposals (RFP) requires a contractor to provide comprehensive moving and installation services, including seismic bracing of furniture and refrigerators, installation of furniture and wall-mounted items, and assembly of medical equipment such as IV poles, exam tables, wheelchairs, scales, storage systems, and sanitizers. Proposers must demonstrate five years of experience providing similar services, be legally authorized to do business in California, and be registered with the System for Award Management (SAM). The evaluation of proposals will be based on project approach (30 points), firm qualifications (25 points), team qualifications (20 points), and price (25 points). Key dates include a deadline for questions and comments on December 24, 2025, at 1:00 p.m., and a proposal submission deadline of January 14, 2026, at 1:00 p.m. through the eProcurement portal. The contract term is five years, with award to be made to the most responsive and responsible proposer offering the best overall value to the County.

The County of San Mateo has implemented procurement preferences for local businesses, offering five percent preferential points for local businesses or local non-profits, with additional preferences of three percent for small/micro businesses or five percent for micro businesses (up to 10 percent total). Proposers must maintain specific insurance coverages, including general liability ($1,000,000 per occurrence), workers' compensation, and cyber liability ($5,000,000 per occurrence). The contract includes various compliance requirements, such as adherence to HIPAA regulations, Section 504 of the Rehabilitation Act, and the County's Living Wage Ordinance. Contractors must also comply with corporate compliance codes, including prohibitions on kickbacks and unauthorized use of county resources. While no specific award value is mentioned, the RFP indicates the contract will be for moving and equipment installation services across SMMC's facilities. The County reserves the right to not award a contract and considers all submitted materials as public records subject to potential disclosure.