Enclosure_2_Sample_Exhibit_E_-_Corporate_Compliance_Code_of_Conduct_(Third_Parties).pdf
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- Solicitation number
- 66000-2526-222
- Issued by
- San Mateo County, San Francisco City, California
About this file
This is a Corporate Compliance Code of Conduct document for third-party contractors working with San Mateo Medical Center (SMMC), a public hospital and clinic system in San Mateo County, California. The document establishes mandatory compliance requirements for all contractors engaged in moving services, temporary equipment storage, and new equipment setup. Contractors must demonstrate commitment to Federal and State health care program requirements, submit accurate reports including acute available bed count information for Disproportionate Share Hospital payments, and report suspected violations of Federal health care program requirements within fifteen days of discovery. The contract term is five years, with the proposal submission deadline set for January 14, 2026, at 1:00 p.m. through the eProcurement portal, and a question deadline of December 24, 2025, at 1:00 p.m.
The Code of Conduct prohibits contractors from offering, giving, or accepting kickbacks, bribes, payments, gifts, or things of value in relation to business or regulatory relationships, and requires prompt reporting of such offerings to the SMMC Compliance Officer. Contractors must maintain sufficient knowledge to recognize compliance issues, avoid activities that interfere with contract performance or involve unauthorized use of SMMC or County property, and cooperate fully in audits by outside agencies. SMMC maintains a non-retaliation policy and offers a Disclosure Program accessible through the Compliance Hotline at (800) 965-9775. Non-compliance with Federal and State health care program requirements or failure to report violations may result in contract termination and other legal penalties. All contractors must execute the agreement with an authorized representative who certifies understanding and commitment to the Code of Conduct.
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Text version
EXHIBIT E
CORPORATE COMPLIANCE SMMC CODE OF CONDUCT (THIRD PARTIES)
Contractor recognizes and is fully dedicated to advancing SMMC’s commitment to full compliance with all Federal, State, and other governmental health care program requirements, including its commitment to prepare and submit accurate claims consistent with such requirements.
Contractor will comply with all Federal, State or other governmental health care program requirements.
Contractor, to the extent its contractual duties require it to submit the reports covered in this paragraph, will promptly submit accurate information for Federal health care cost reports including, but not limited to, the requirement to submit accurate information regarding acute available bed count for Disproportionate Share Hospital (DSH) payment.
Contractor will report to the SMMC Compliance Officer any suspected violation of any Federal health care program requirements within fifteen (15) days of discovery of the violation.
Contractor has the right to use the SMMC Disclosure Program by calling the Compliance Hotline at (800) 965-9775 or reporting incidents directly to the Compliance Officer. SMMC is committed to non-retaliation and will maintain, as appropriate, confidentiality and anonymity with respect to such disclosures.
Contractor understands that non-compliance with Federal and State health care program requirements, and failing to report any such violations, could result in termination of the Agreement and/or any other penalties as permitted by law.
Contractor is responsible for acquiring sufficient knowledge to recognize potential compliance issues applicable to the duties outlined in the Agreement and for appropriately seeking advice regarding such issues.
Contractor will not offer, give, or accept any “kickback,” bribe, payment, gift, or thing of value to any person or entity with whom SMMC has or is seeking any business or regulatory relationship in relation to said business or regulatory relationship (other than payments authorized by law under such relationships). Contractor will promptly report the offering or receipt of such gifts to the SMMC Compliance Officer.
Contractor will not engage in any financial, business, or other activity which may interfere or appear to interfere with the performance of the duties under the Agreement or that involve the use of SMMC/County property, facilities, or resources.
Template Version December 2, 2016 1
Contractor will cooperate fully and honestly in the event that SMMC and/or County is audited by an outside agency including, but not limited to, compliance audits regarding enforcement of Federal and State regulations, any applicable accreditation standards, and/or SMMC system-wide policies.
TO REPORT VIOLATIONS,
CALL THE COMPLIANCE HOT LINE: (800) 965-9775
Contractor, in executing this Agreement, certifies that an authorized representative has received this Code of Conduct, understands it, has authority to commit Contractor to this Code of Conduct, and has committed Contractor to comply with this Code of Conduct.
Template Version December 2, 2016 2
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