Mobile Document Destruction and Removal Services (PWP)

Pasadena Water and Power (PWP), a department within the City of Pasadena, California, is seeking mobile document destruction and removal services across 10 PWP locations in the city. The procurement requires a contractor to provide secure, FACTA-compliant document shredding services, with twice-monthly pickups for 32-gallon consoles at most sites. Key objectives include onsite document destruction with PWP staff witnessing the process and receiving a certificate of destruction for each pickup location. The solicitation encompasses detailed pricing requirements with 12 line items covering different PWP locations, including standard console pickups and special temporary bin services. Pricing must remain valid for 120 days, and bidders are required to submit various forms including Equal Employment Opportunity documentation and a Declaration of Non-Collusion. The bid was released on October 5, 2023, with a submission deadline of October 25, 2023, at 2:00 pm, and the initial contract term is three years with an optional one-year extension. The City will evaluate bids based on the lowest Grand Total Price, with the right to adjust service schedules and quantities as needed.

The procurement appears to have no specific set-aside designations for disadvantaged enterprises, though the documentation includes forms for small and micro businesses. Potential bidders must provide a Unique Entity Identifier (UEI) from SAM.gov, with a warning that failure to include this identifier may result in a non-responsive bid. The contract includes provisions for local wage regulations and business compliance requirements. While no incumbent vendors are explicitly listed, the documents indicate that the procurement is funded by the City of Pasadena and will require strict adherence to document destruction protocols. Bidders must comply with various federal labor standards, including HUD Section 3 requirements that mandate 25% of total labor hours be dedicated to Section 3 workers and 5% to Targeted Section 3 workers. Although a specific budget range is not detailed, the comprehensive documentation suggests a structured procurement process with multiple pricing components for document destruction services across different PWP locations.