Misdemeanor Probation Services

Putnam County, Florida is soliciting proposals for Misdemeanor Probation Supervision Services through RFP 25-15, seeking a qualified firm to provide comprehensive probation oversight for the county. The current service provider, Human Resources Development Services, Inc., manages an average active caseload of 250 probationers with approximately 45 new misdemeanor cases added monthly. The successful contractor will be responsible for maintaining adequate staffing (minimum of one probation officer per 200 probationers), conducting comprehensive supervision and rehabilitation services, maintaining detailed records, performing background checks, and adhering to specific administrative requirements. Evaluation of proposals will be based on five key criteria: Qualifications of Company, Staff & Sub-Contractors (0-30 points), Related Work Experience (0-30 points), Project Approach/Methodology (0-20 points), Workload & Availability (0-10 points), and Quality of Proposal (0-10 points). Key procurement dates include a mandatory pre-proposal meeting on April 7, 2025, proposal submission deadline of April 29, 2025 at 2:00 PM EST, and anticipated contract award on June 10, 2025, with an initial contract term from June 10, 2025, to June 9, 2028 and potential renewal through June 9, 2030.

The procurement does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. The compensation model is unique, as the contractor will be funded exclusively through supervision fees paid by probationers, currently set at $50 per month per individual. There are potential complications regarding fee structures, with some documents referencing a proposed $55 monthly fee that conflicts with an existing Administrative Order. The current probation files are maintained in hard copy format, requiring the new provider to develop a comprehensive transition plan. Potential bidders will need to coordinate with the current location's landlord regarding office space availability and are expected to demonstrate technological reporting capabilities, risk assessment protocols, and service flexibility. While no specific budget range is detailed, the contract's value will be directly tied to the number of active probationers and collected monthly supervision fees, with the current average caseload of 250 providing a baseline for potential revenue.