Mineral County WV Blockage Removal

This Centralized Request for Quote (CRFQ) issued by the West Virginia Department of Administration Purchasing Division on behalf of the West Virginia Conservation Agency seeks debris removal and streambank repair services in Mineral County, West Virginia, resulting from flood damage. The procurement encompasses removal of blockages from streams, proper disposal of blockage materials, streambank stabilization work, and seeding and mulching of disturbed areas across multiple worksites. Required equipment and labor include a hydraulic excavator with thumb (minimum 89 horsepower), two on-highway dump trucks (minimum 250 horsepower with 10 cubic yard beds), a tractor with lowboy or tag-along trailer, and two laborers equipped with chainsaws and hand tools, with work scheduled for 80 regular hours and 20 overtime hours across specified line items, plus 10,000 square feet of stabilization materials (seed and mulch). Bidders must be West Virginia-licensed contractors holding General Building (B), General Engineering (C), or Excavation (002) licenses and cannot fulfill licensing requirements through subcontractors. Additionally, contractors must maintain Commercial General Liability Insurance of at least $1,000,000 per occurrence and Automobile Liability Insurance of at least $1,000,000 per occurrence, employ at least fifteen percent of their workforce as direct employees, and comply with Davis-Bacon wage rates due to partial federal funding through the Natural Resources Conservation Service. Vendor questions were due December 11, 2025, at 2:00 PM EST/EDT, and bids are due January 15, 2026, at 1:30 PM EST/EDT, submitted to the Department of Administration Purchasing Division at 2019 Washington Street East, Charleston, West Virginia 25305. A mandatory pre-bid meeting is required, though specific dates and locations were not provided in the documentation. Bidders must submit a bid bond equal to five percent of the total bid amount with their proposal, and performance and labor/material payment bonds each equal to 100 percent of the contract value prior to award.

The solicitation contains no referenced set-asides for disadvantaged enterprises or targeted business categories, and no incumbent vendors or current contractors are listed in the documentation. Mobilization and demobilization costs are capped at ten percent of the combined total for line items 1 through 12, and no formal contract term renewal is specified, with the contract concluding upon project completion. The work is subject to a fixed-period project schedule commencing upon notice to proceed, with established work hours of 7:00 AM to 5:30 PM Monday through Friday, excluding state-recognized holidays. All work must comply with OSHA standards, the Clean Air Act, the Federal Water Pollution Control Act, and Equal Employment Opportunity requirements, with contractors required to maintain a drug-free workplace in compliance with West Virginia Code 21-1D. The State reserves the right to suspend work due to contractor performance deficiencies or environmental conditions without extending the contract end date or providing additional compensation, and funding is contingent upon legislative appropriation. No specific award value or budget range is disclosed in the solicitation documentation.