CRFQ AGR26-21 - ADDENDUM NO 03.PDF

Date Printed: Jan 6, 2026 Page: 1 FORM ID: WV-PRC-CRFQ-002 2020/05

Department of Administration Purchasing Division 2019 Washington Street East Post Office Box 50130 Charleston, WV 25305-0130

State of West Virginia Centralized Request for Quote

Construction

Proc Folder: 1828348 Reason for Modification:

Doc Description: Mineral County WV Blockage Removal Addendum No. 03

Proc Type: Central Purchase Order

Date Issued Solicitation Closes Solicitation No Version

2026-01-06 2026-01-15 13:30 CRFQ 1400 AGR2600000021 4

BID RECEIVING LOCATION

BID CLERK

DEPARTMENT OF ADMINISTRATION

PURCHASING DIVISION

2019 WASHINGTON ST E

CHARLESTON WV 25305

US

VENDOR

Vendor Customer Code:

Vendor Name :

Address :

Street :

City :

State : Country : Zip :

Principal Contact :

Vendor Contact Phone: Extension:

FOR INFORMATION CONTACT THE BUYER

Larry D McDonnell 304-558-2063 larry.d.mcdonnell@wv.gov

Vendor Signature X FEIN# DATE

All offers subject to all terms and conditions contained in this solicitation

Date Printed: Jan 6, 2026 Page: 2 FORM ID: WV-PRC-CRFQ-002 2020/05

ADDITIONAL INFORMATION

Addendum No. 03 To attach answers to vendor questions

To attach the following revised documents:

Terms and Conditions Section 7: Required Documents.

Terms and Conditions - Additional Terms and Conditions (Construction Contract Only) Section 2: Bonds

The bid opening date and time still remains 01/15/2025 at 1:30PM EST/EDT.

No other changes

INVOICE TO SHIP TO

WEST VIRGINIA

CONSERVATION AGENCY

WEST VIRGINIA

CONSERVATION AGENCY

1900 KANAWHA BLVD E WEST VIRGINIA

CONSERVATION AGENCY

255 GUS R DOUGLASS LN

CHARLESTON WV CHARLESTON WV

US US

Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Mineral County WV Blockage Removal

Comm Code Manufacturer Specification Model #

93131802

Extended Description:

Debris removal from stream and streambank repair due to flood damage.

Note: Please enter TOTAL COST from Exhibit A Pricing Page to Commodity Line.

See attached specification and associated documentation for further details.

SCHEDULE OF EVENTS

Line Event Event Date 1 Vendor questions due by 2:00PM EST/EDT 2025-12-11

SOLICITATION NUMBER: CRFQ AGR26*21

Addendum Number: 03

The purpose of this addendum is to modify the solicitation identified as (“Solicitation”) to reflect the change(s) identified and described below.

Applicable Addendum Category:

[ ] Modify bid opening date and time

[ ] Modify specifications of product or service being sought

[X] Attachment of vendor questions and responses

[ ] Attachment of pre-bid sign-in sheet

[ ] Correction of error

[X] Other

Description of Modification to Solicitation:

To attach answers to vendor questions

To attach the following revised documents:

Terms and Conditions Section 7: Required Documents.

Terms and Conditions - Additional Terms and Conditions (Construction Contract Only) Section 2: Bonds

The bid opening date and time still remains 01/15/2025 at 1:30PM EST/EDT.

No other changes

Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.

Terms and Conditions:

1. All provisions of the Solicitation and other addenda not modified herein shall remain in full force and effect.

2. Vendor should acknowledge receipt of all addenda issued for this Solicitation by completing an Addendum Acknowledgment, a copy of which is included herewith. Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.

Addendum 03:

Answers to Vendor Questions CRFQ AGR26*21 - Mineral County WV Blockage Removal

1. Question: For line item 12: Stabilization Materials- Seed and Mulch, could you provide a list of the various locations in Mineral County that the work will be completed at, or could we get an estimate on the square footage that will need to be seeded and mulched?

Answer: Line Item 12 for Soil Stabilization Materials-Seed and Mulch square footage is 10,000.00 square feet. Vendor should price accordingly per specification.

2. Question: I wanted to verify that the requirement to hold both a Contractor license for general building and general engineering was not a typo. Can vendor use a subcontractor to fill those requirements if necessary.

Part 1 Answer: Section 7 of the terms and conditions has been revised. Please see attached revised document.

Part 2 Answer: The awarded vendor must meet all requirements of the solicitation. A subcontractor cannot be used to fulfill award licensing requirements.

3. Question: There is also no listed bond requirements. Just wanted to verify that was correct.

Answer: Terms and conditions section 2 for Bonds has been revised. Please see revised attached document.

4. Question: It mentioned a download in reference to the project plans in the solicitation document, however, no download was available outside of the information posted in exhibit B. Just wanted to verify the only information in reference to the project plans was located in exhibit B.

Answer: All project plans are listed in this solicitation Exhibit B. There are no additional project plans for this solicitation.

5. Question: Is it anticipated that more extreme measures of stream bank stabilization would be necessary outside of seeding/mulching? If so, will changes to the contract be available to compensate contractor accordingly for additional work outside of the listed scope of work?

Answer: Should this project require unforeseen extreme measures of stream bank stabilization, vendor must seek approval from WVCA project lead. Please see answer to question 1.

6. Question: Will there be a dedicated location for sediment/cobble and woody debris or is it to be disposed of on landowners property? Is there an estimate on the quantity of the blockage material to be removed and hauled off?

Answer: Yes, both onsite and offsite disposal may be required. Agency will provide further details of each location post award.

There is no estimate of quantity.

7. Question: Is there an estimate on the quantity of trash to be removed from stream or will contractor be compensated per receipts from landfill?

Answer: There is no estimate of quantity.

8. Question: Is there an estimate on seed/mulch or will contractor be compensated per receipts for such job tasks?

Answer: See answer to question 1.

9. Question: Are there estimates on stream widths per location?

Answer: Less than 25 feet at all locations.

10. Question: Is there potential for there to be more work for this contract or are the hours listed in Exhibit A the maximum allotted hours for this contract?

Answer: The hours listed in Exhibit A represent the maximum allotted hours for this contract.

11. Question: Can a specific number of sites be provided for the vendors for this contract?

Answer: Three sites.

12. Question: The licenses listed as required are general building, general engineering, and excavation. Are all 3 licenses needed or at least 1 of the 3?

Answer: See Question 2., Answer Part 1.

13. Question: No items are selected in the bid bond section. Will you confirm that a bid bond is not required for this project?

Answer: See answer to question 3.

Revised 8/24/2023

[ ] One-Time Purchase: This Contract is for the purchase of a set quantity of goods that are identified in the specifications included herewith. Once those items have been delivered, no additional goods may be procured under this Contract without an appropriate change order approved by the Vendor, Agency, Purchasing Division, and Attorney General’s office.

[ ] Construction: This Contract is for construction activity more fully defined in the specifications.

6. EMERGENCY PURCHASES: The Purchasing Division Director may authorize the Agency to purchase goods or services in the open market that Vendor would otherwise provide under this Contract if those goods or services are for immediate or expedited delivery in an emergency.

Emergencies shall include, but are not limited to, delays in transportation or an unanticipated increase in the volume of work. An emergency purchase in the open market, approved by the Purchasing Division Director, shall not constitute of breach of this Contract and shall not entitle the Vendor to any form of compensation or damages. This provision does not excuse the State from fulfilling its obligations under a One-Time Purchase contract.

7. REQUIRED DOCUMENTS: All of the items checked in this section must be provided to the Purchasing Division by the Vendor as specified:

[ ] LICENSE(S) / CERTIFICATIONS / PERMITS: In addition to anything required under the Section of the General Terms and Conditions entitled Licensing, the apparent successful Vendor shall furnish proof of the following licenses, certifications, and/or permits upon request and in a form acceptable to the State. The request may be prior to or after contract award at the State’s sole discretion.

The apparent successful Vendor shall also furnish proof of any additional licenses or certifications contained in the specifications regardless of whether or not that requirement is listed above.

✔ West Virginia Contractor's License: B - General Building, West Virginia Contractor's License: C - General Engineering, or West Virginia Contractor's License: 002 - Excavation

Addendum 03 - CRFQ AGR26-21 - REVISED

Revised 8/24/2023

ADDITIONAL TERMS AND CONDITIONS (Construction Contracts Only)

1. CONTRACTOR’S LICENSE: Until June 15, 2021, West Virginia Code § 21-11-2, and after that date, § 30-42-2, requires that all persons desiring to perform contracting work in this state be licensed. The West Virginia Contractors Licensing Board is empowered to issue the contractor’s license. Applications for a contractor’s license may be made by contacting the West Virginia Contractor Licensing Board.

The apparent successful Vendor must furnish a copy of its contractor’s license prior to the issuance of a contract award document.

2. BONDS: The following bonds must be submitted:

BID BOND: Pursuant to the requirements contained in W. Va. Code § 5-22-1(c), All Vendors submitting a bid on a construction project shall furnish a valid bid bond in the amount of five percent (5%) of the total amount of the bid protecting the State of West Virginia. THE BID BOND MUST BE SUBMITTED WITH

THE BID OR VENDOR’S BID WILL BE DISQUALIFIED.

PERFORMANCE BOND: The apparent successful Vendor shall provide a performance bond in the amount of 100% of the contract. The performance bond must be received by the Purchasing Division prior to Contract award. (Attorney General requires use of the State approved bond forms found at:

www.state.wv.us/admin/purchase/forms2.html)

LABOR/MATERIAL PAYMENT BOND: The apparent successful Vendor shall provide a labor/material payment bond in the amount of 100% of the Contract value. The labor/material payment bond must be delivered to the Purchasing Division prior to Contract award. (Attorney General requires use of the State approved bond forms found at: www.state.wv.us/admin/purchase/forms2.html)

MAINTENANCE BOND: The apparent successful Vendor shall provide a two

(2) year maintenance bond covering the roofing system if the work impacts an existing roof. The amount of the bond must be equal to the price associated with the percentage of the project impacting the roof. The maintenance bond must be issued and delivered to the Purchasing Division prior to Contract award. (Attorney General requires use of the State approved bond forms found at:

www.state.wv.us/admin/purchase/forms2.html)

At a minimum, all construction projects require a bid bond, performance bond, and labor/material payment bond. Failure on the part of the state of West Virginia to checkmark the required bonds above does not relieve the vendor from the legal requirement of providing these bonds.

In lieu of the Bid Bond, the Vendor may provide certified checks, cashier’s checks, or irrevocable letters of credit. Any certified check, cashier’s check, or irrevocable letter of credit provided in lieu of the bid bond must be of the same amount required of the Bid Bond and delivered with the bid.

Addendum 03 - CRFQ AGR26-21 - REVISED

ADDENDUM ACKNOWLEDGEMENT FORM

SOLICITATION NO.: CRFQ AGR26*21

Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below.

Failure to acknowledge addenda may result in bid disqualification.

Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.

Addendum Numbers Received:

(Check the box next to each addendum received)

[ ] Addendum No. 1 [ ] Addendum No. 6

[ ] Addendum No. 2 [ ] Addendum No. 7

[ ] Addendum No. 3 [ ] Addendum No. 8

[ ] Addendum No. 4 [ ] Addendum No. 9

[ ] Addendum No. 5 [ ] Addendum No. 10

I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid. I further understand that that any verbal representation made or assumed to be made during any oral discussion held between Vendor’s representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.

Company

Authorized Signature

Date

NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.