MH26-9 Portable Toilets

The State of Utah Division of Purchasing issued RFP MH26-9 on March 5, 2026, with proposals due by March 30, 2026, to establish multiple contracts covering five regions throughout Utah for the provision of portable toilets and comprehensive related services over a five-year contract term. The procurement seeks vendors capable of delivering full-service portable toilet units that comply with Utah R317-550 regulations, featuring minimum 60-gallon waste reservoir capacity for standard units and 30-gallon capacity for ADA-accessible units, with weekly servicing that includes evacuation, sanitization, deodorization, and restocking of hand sanitizer and paper products. Eligible users include state government departments, institutions, agencies, political subdivisions such as colleges, school districts, counties, and cities, as well as authorized nonprofit organizations and federal agencies. Vendors must meet technical and cost evaluation thresholds, with technical evaluation comprising 80 percent of the total 1,000-point scoring system and requiring a minimum of 520 technical points; technical scoring addresses four criteria: Equipment Specifications and Inventory (225 points), Service and Maintenance Quality (200 points), Operational Response and Compliance (200 points), and Experience and Account Management (175 points). Key requirements include maintaining ADA-compliant units comprising at least 5 percent of units at any location, providing 24-hour delivery and removal response times, delivering four-hour emergency response for major issues, maintaining current Liquid Waste Operator Permits, and guaranteeing pricing for a minimum of 12 months. Cost evaluation comprises 20 percent of total scoring (200 points), with the lowest-cost vendor in each region receiving full cost points and other vendors receiving proportional points based on their pricing relative to the lowest bid; the procurement may result in multiple awards based on vendors passing both technical and total score thresholds.

The RFP contains no identified set-aside designations or restrictions limiting participation to specific types of organizations, meaning all qualified vendors are eligible to respond. The current contract portfolio generates approximately $100,000 in average annual sales, though the State reserves the right not to guarantee any specific purchase volumes under the resulting contracts. Vendors may propose for one or all five regions and may offer additional services and products such as ADA-accessible wheelchair units, with rural service surcharges applying to assignments located more than 120 miles one way from the vendor's point of hire. All proposals must include completed Attachment C (Cost Sheet) and Attachment D (Technical Criteria Responses) as mandatory prerequisites for evaluation, with pricing guaranteed for one year and subject to a quarterly administrative fee of 0.25 percent of net purchases. Vendors are required to submit both redacted and non-redacted versions of their proposals if claiming business confidentiality protection, though pricing information cannot be classified as confidential and will be considered public information. The State reserves the right to conduct discussions with reasonably susceptible vendors and request best and final offers, with awards not becoming binding contracts until execution of purchase orders or fully executed contracts.