IFB 2027-B05 Portable Toilets and Handwashing Stations

Hays County Purchasing Office is soliciting bids under IFB 2027-B05 for rental, delivery, pickup, and cleaning of portable toilets and handwashing stations, with responses due December 7, 2026, at 10:00 a.m. Central Time. The solicitation carries no set-aside, preference, or local-vendor restriction. The County reserves the right to award to multiple vendors.

Recurring service covers six county sites: Department of Public Safety Weigh Station, Jacobs Well Natural Area (Wimberley), Gay Ruby Dahlstrom Nature Preserve (Buda), Precinct 1 Transportation Yard (San Marcos), Precinct 3 and Precinct 4 Transportation Yards (Wimberley), and Sentinel Peak Park (Fischer). The current inventory is 10 portable toilets (7 standard and 3 ADA-compliant) and 6 handwashing stations, each cleaned once weekly. Quantities are informational only and carry no warranty. The County may adjust quantities, increase cleaning frequency, and add locations. Service runs Monday through Saturday, 8 a.m. to 6 p.m., with delivery and pickup within 48 hours of request, and the contract observes six listed holidays.

Bidders must submit per-location, per-week pricing with annual totals on the mandatory Attachment A bid form. Pricing must cover labor, supplies, equipment, fuel, tipping fees, and cleanup, and remain firm for the full term. Bids exclude sales tax. As-needed unit pricing is also required for short-term equipment rental (daily, weekly, and monthly), and for emergency after-hours and weekend servicing of standard and ADA units and handwashing stations. Respondents must provide three references from similar-sized entities within the last five years and carry Workers' Compensation, Auto Liability, and General Liability insurance at or above the specified limits. The successful bidder must complete a Form 1295 through the Texas Ethics Commission website before the contract becomes enforceable.

The initial term runs January 2027 through December 2027, with four optional one-year renewals, and award is anticipated in January 2027. Submissions go through BidNet Direct or as one original and one digital copy on thumb drive delivered to the Purchasing Office. No pre-bid meeting is scheduled, and bonding is not required.