6-Attachment D - Technical Criteria - MH26-9 Portable Toilets.docx

Technical Criteria Attachment D MH26-9 Portable Toilets

PURPOSE OF THIS DOCUMENT: The purpose of this document is to assign a “Technical Score” to a Vendor’s proposal. This is done by an evaluation of the Vendor’s responses to the questions in this document. If a Vendor fails to meet the minimum point threshold for their technical score, they will not move on to the next phase of the RFP.

EVALUATION PROCESS: An evaluation committee will evaluate each response by the Vendor, assigning a score to each section of questions. The average score of all evaluators will be used to determine the Vendor’s technical score for each section.

Possible technical evaluation points: 800 Minimum technical evaluation points to advance to the cost evaluation stage: 520

VENDOR INSTRUCTIONS:

1. Vendors must provide clear and concise responses to the questions below.

2. Information such as promotional material, executive summaries, etc., should not be included unless specifically requested. Unsolicited information will not be considered or evaluated. Internet links will also not be accepted unless they are specifically requested.

3. Do not include any pricing information in any response to these questions.

4. Vendors who have or had a State of Utah contract should not assume any preferential treatment. All proposals will be evaluated equally.

TECHNICAL CRITERIA:

1. Equipment Specifications and Inventory – (225 Possible Points)

1.1 Describe the construction and specifications of your standard and ADA-accessible portable toilet units, including waste reservoir capacity and ventilation features.

1.2 Detail the interior amenities included in your "full-service" units (e.g., tissue holders, hand sanitizer dispensers, mirrors, etc.).

1.3 Describe your inventory of specialty equipment, such as standalone dual-sink handwashing stations and wheelchair-accessible units that meet ADA Standards for Accessible Design.

1.4 Provide details on your collection vehicles, specifically addressing their self-priming pump capabilities and watertight integrity.

2. Service and Maintenance Quality – (200 Possible Points)

2.1 Describe your weekly servicing protocol, including your process for waste evacuation, sanitization of interior surfaces, and restocking of consumables.

2.2 How do you manage odor control, and what is your process for replacing or deep-cleaning units that remain foul-smelling after regular service?

2.3 Explain your strategy for securing units against high winds, adverse weather, or vandalism in various Utah terrains (e.g., canyons or valleys).

2.4 Describe your method for maintaining and displaying service logs (physical or digital) to ensure transparency for the Eligible User.

3. Operational Response and Compliance – (200 Possible Points)

3.1 Describe your capability to respond to delivery or removal requests within a 24-hour window.

3.2 What is your specific procedure for responding to emergency "tip-overs" or major leaks within the required 4-hour notification window?

3.3 Describe your process for disposing of waste at approved facilities.

3.4 How do you ensure compliance with placement strategies (e.g., OSHA 200-foot work area requirements) for long-term or construction sites?

4. Experience and Account Management – (175 Possible Points)

4.1 Describe your experience providing portable toilet services to government departments, higher education, or political subdivisions.

4.2 How do you differentiate your service reliability and workmanship from other competitors in the Utah market?

4.3 Describe your approach to troubleshooting unit damage and your process for documenting vandalism for potential reimbursement.