Mercer County HDQs Roof Replacement

The West Virginia Department of Administration Purchasing Division, on behalf of District 10 Highway Division, is seeking a contractor to replace the entire existing ballasted roofing system with a fully adhered EPDM roofing system at the Mercer County Headquarters located at 454 New Hope Road in Princeton, WV. The project requires a comprehensive roof replacement involving materials, labor, equipment, and incidental services, with specific technical requirements including mechanically fastening low-rise foam insulation, installing a .060 fully adhered EPDM roof system, and fabricating approximately 560 linear feet of 24-gauge coping material. Vendors must have successfully completed at least ten similar projects and provide a 20-year manufacturer's warranty for labor and materials, along with a two-year maintenance warranty. The solicitation (CRFQ 0803 DOT2600000017) mandates a pre-bid meeting held on September 25, 2025, at 9:00 AM, with technical questions due by October 3, 2025, at 10:00 AM. The bid is scheduled to close on October 14, 2025, at 1:30 PM, with the contract to be awarded to the lowest qualified responsible bidder who can complete the entire project within 45 working days after receiving a notice to proceed.

The procurement appears to have local workforce hiring preferences, requiring contractors to employ at least 75% of workers from the local labor market. Vendors must possess a valid West Virginia Contractor's License and provide proof of Commercial General Liability and Automobile Liability insurance with $1,000,000 per occurrence. Additionally, contractors must submit a Drug Free Workplace Affidavit and comply with state regulations regarding drug testing and workplace policies. While no specific incumbent vendor is mentioned, the solicitation includes provisions for potential small, women-owned, or minority-owned business preferences. The project will require submission of a detailed pricing page with square foot pricing for repairs, though the exact budget range is not explicitly stated in the documents. Contractors must also be prepared to navigate potential additional decking repairs and coordinate with local power companies regarding electrical considerations, suggesting the possibility of supplemental work beyond the initial scope.