CRFQ DOT2600000017 Inst to Vendors.pdf

This document is a Request for Proposal (RFP) issued by the West Virginia Department of Administration, Purchasing Division for a solicitation (CRFQ 0803). A mandatory pre-bid meeting is scheduled for September 25, 2025, at 9:00am at Mercer County HQ in Princeton, WV. Vendors must attend this mandatory meeting, with failure to do so resulting in bid disqualification. The bid opening is set for October 14, 2025, at 1:30 pm, with bid submissions accepted through wvOASIS, in-person delivery, or by facsimile to the Purchasing Division located at 2019 Washington Street East in Charleston, WV.

The solicitation includes several key requirements for vendors, such as proper registration with the West Virginia Purchasing Division (requiring a $125 fee), potential preferences for small, women-owned, or minority-owned businesses, and reciprocal preference provisions for out-of-state vendors. Vendors must submit questions by October 3, 2025, at 10:00am to John Estep via email, and all bid submissions must include a signature to be considered valid. The document outlines strict communication limitations, electronic file access restrictions, and the state's right to accept or reject any bid in whole or part, with provisions for waiving minor irregularities in submissions.