Addendum No_2 CRFQ DOT2600000017.PDF
PDF 343 KB Posted
- Attached to
- Mercer County HDQs Roof Replacement
- Solicitation number
- CRFQ-0803-DOT2600000017-4
- Issued by
- Mingo County, West Virginia
About this file
This document is Addendum No. 2 for a Centralized Request for Quote (CRFQ) issued by the West Virginia Department of Administration Purchasing Division for the Mercer County Headquarters Roof Replacement project. The solicitation (CRFQ DOT2600000017) was issued on October 1, 2025, with a bid closing date of October 14, 2025, at 1:30 PM. The project involves roof system replacement for the Division of Highways District Ten location in Princeton, West Virginia. A pre-bid meeting was held on September 25, 2025, at 454 New Hope Road, and technical questions were due by October 3, 2025.
The addendum primarily addresses two technical questions from a potential vendor regarding roof specifications. The first question concerned the installation of OSB cover board, which the agency confirmed should be a minimum High-Density cover board with two layers and staggered joints. The second question clarified insulation requirements, specifying a low-rise foam with a minimum of 2.5 inches and an average R-Value of R-25 for tapered insulation. The document includes an addendum acknowledgement form that vendors must complete to confirm receipt of the addendum, with a warning that failure to do so may result in bid disqualification.
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Date Printed: Oct 1, 2025 Page: 1 FORM ID: WV-PRC-CRFQ-002 2020/05
Department of Administration Purchasing Division 2019 Washington Street East Post Office Box 50130 Charleston, WV 25305-0130
State of West Virginia Centralized Request for Quote
Construction
Proc Folder: 1770803 Reason for Modification:
Doc Description: Mercer County HDQs Roof Replacement ADDENDUM NO_2
Vendor Questions and Responses
Proc Type: Central Purchase Order
Date Issued Solicitation Closes Solicitation No Version
2025-10-01 2025-10-14 13:30 CRFQ 0803 DOT2600000017 3
BID RECEIVING LOCATION
BID CLERK
DEPARTMENT OF ADMINISTRATION
PURCHASING DIVISION
2019 WASHINGTON ST E
CHARLESTON WV 25305
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
John W Estep 304-558-2566 john.w.estep@wv.gov
Vendor Signature X FEIN# DATE
All offers subject to all terms and conditions contained in this solicitation
Date Printed: Oct 1, 2025 Page: 2 FORM ID: WV-PRC-CRFQ-002 2020/05
ADDITIONAL INFORMATION
ADDENDUM NO_2
Addendum No_2 issued to publish and distribute the attached information to the Vendor Community
INVOICE TO SHIP TO
DIVISION OF HIGHWAYS DIVISION OF HIGHWAYS
DISTRICT TEN DISTRICT TEN
270 HARDWOOD LN 270 HARDWOOD LN
PRINCETON WV PRINCETON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Roof systems
Comm Code Manufacturer Specification Model #
25174100
Extended Description:
Roof systems
SCHEDULE OF EVENTS
Line Event Event Date 1 Pre-Bid - 9:00am 454 New Hope Road , Princeton WV 2025-09-25 2 Tech Questions due by 10:00am 2025-10-03
SOLICITATION NUMBER: CRFQ DOT26*17
Addendum Number: 2 The purpose of this addendum is to modify the solicitation identified as (“Solicitation”) to reflect the change(s) identified and described below.
Applicable Addendum Category:
[ ] Modify bid opening date and time
[ ] Modify specifications of product or service being sought
[ X ] Attachment of vendor questions and responses
[ ] Attachment of pre-bid sign-in sheet
[ ] Correction of error
[ ] Other
Description of Modification to Solicitation:
1. Attach vendor questions and responses.
No other changes
Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as
Attachment A and is specifically incorporated herein by reference.
Terms and Conditions:
1. All provisions of the Solicitation and other addenda not modified herein shall remain in full force and effect.
2. Vendor should acknowledge receipt of all addenda issued for this Solicitation by completing an
Addendum Acknowledgment, a copy of which is included herewith. Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.
TECHNICAL QUESTIONS
CRFQ DOT 2600000017 MERCER CO. HEADQUARTERS ROOF
REPLACEMENT
1. The Specifications shows for ½ inch OSB to go on top of the insulation. We cannot do that because it will void the Warranty. With the taper system being installed, that will consist of two layers. You do not need a cover board for a 20 year warranty. So my question is, do you still want to install a cover board?
Answer: Yes, we do wish to have cover board. It is to be a minimum High- Density (HD) cover board, consisting of 2 layers with staggered joints.
2. In the Specifications, it shows for the insulation R value to be a minimum of R2.5 and an average R value of R25. It must either be an average R value or a minimum R value so that we don’t have to build up the edge with a lot of extra woodwork that will not be known until we do the work. An average R value is usually used on garages, workshops, etc. My question is, do you want to use the average or minimum R value insulation?
Answer: The specs call for a low-rise foam, a minimum of 2.5 inches.
The specs call for an average R-Value of tapered insulation shall be R-25 at a minimum.
ADDENDUM ACKNOWLEDGEMENT FORM
SOLICITATION NO.: CRFQ DOT26*17
Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below.
Failure to acknowledge addenda may result in bid disqualification.
Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.
Addendum Numbers Received:
(Check the box next to each addendum received)
[ ] Addendum No. 1 [ ] Addendum No. 6
[ ] Addendum No. 2 [ ] Addendum No. 7
[ ] Addendum No. 3 [ ] Addendum No. 8
[ ] Addendum No. 4 [ ] Addendum No. 9
[ ] Addendum No. 5 [ ] Addendum No. 10
I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid. I further understand that that any verbal representation made or assumed to be made during any oral discussion held between Vendor’s representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.
Company
Authorized Signature
Date
NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.
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