Master Agreement for Sexual Assault Evidence Collection Kits

The State of Maine, through the Department of Administrative and Financial Services, Office of State Procurement Services, on behalf of the Department of Public Safety, is issuing a Request for Quotation (RFQ) to establish a Master Agreement for the procurement of fully assembled Sexual Assault Evidence Collection Kits. The kits must include specialized components such as sterile swabs, collection containers, evidence tape, standardized forms, biological and physical evidence collection materials, disposable drying racks, and urine and blood specimen boxes that comply with Maine's forensic standards and law enforcement protocols. The procurement seeks vendors capable of supplying approximately 1,000 kits annually on an as-needed basis, with kits to be delivered to the Maine State Police Crime Lab in Augusta on a Free on Board (FOB) Destination basis with all shipping charges included. Vendors must submit physical samples of complete kits for evaluation by the requesting department prior to bid closing, provide comprehensive product data sheets in PDF format, submit equivalency documentation for any non-specified items, and complete all required appendices including the Bid Cover Page, Responsible Bidder Form, and Master Agreement Vendor Contact Information. The anticipated contract term runs from June 1, 2026, through May 31, 2027, with four optional extension periods extending through May 31, 2031, and quoted prices must remain firm for a minimum of one year from the initial contract period. Quotations are due by May 6, 2026, at 4:00 p.m. Eastern Standard Time, submitted through the State of Maine's AdvantageME Vendor Self Service system, with delivery expected no more than six weeks after artwork finalization and kits to be packaged in numerical order in shipping containers.

The State of Maine reserves the right to make a single award to the lowest-priced qualified bidder meeting all specifications, though it also reserves the right to make multiple or no awards at its discretion. Eligible participants in the Master Agreement include state police, municipal police departments, hospitals and healthcare facilities, and sexual assault crisis centers throughout Maine, with no specific set-aside designations or restrictions on organizational types mentioned in the solicitation documentation. The State is exempt from federal, state, and local taxes on articles not for resale and will issue an exemption certificate at contract execution. No incumbent vendor information, existing infrastructure requirements, or specific technology integration needs are identified in the procurement documents. Specific award values or budget ranges are not provided in the available documentation; pricing will be established based on vendor quotations and the State's evaluation of the lowest-priced qualified proposals that meet all technical specifications and kit component requirements outlined in the Master Agreement.