Attachment 9B_Swab Box Steps 1,3,9,10,11.pdf

This document is a supporting attachment for the State of Maine's Department of Administrative and Financial Services, Office of State Procurement Services, Request for Quotation for Sexual Assault Evidence Collection Kits. The attachment provides detailed procedural instructions for Steps 1, 3, 9, 10, and 11 of the swab box assembly process, serving as a technical guide for vendors preparing physical samples and completed kits that must comply with Maine's forensic standards. The RFQ seeks vendors capable of supplying approximately 1,000 fully assembled kits annually on an as-needed basis, with delivery to the Maine State Police Crime Lab in Augusta on a FOB Destination basis. Vendors must submit physical samples of complete kits for departmental evaluation prior to bid closing on May 6, 2026, at 4:00 p.m. Eastern Standard Time through the AdvantageME Vendor Self Service system. The anticipated contract term runs from June 1, 2026, through May 31, 2027, with four optional renewal periods extending through May 31, 2031, and kits must be delivered no more than six weeks after artwork finalization.

Quotations must include firm pricing for a minimum of one year from the initial contract period, with the State of Maine reserving the right to make single or multiple awards to the lowest-priced qualified bidder meeting all specifications. Eligible participants in the Master Agreement include state police, municipal police departments, hospitals and healthcare facilities, and sexual assault crisis centers throughout Maine with no set-aside designations. The State is exempt from federal, state, and local taxes on articles not for resale and will issue an exemption certificate at contract execution. Vendors are required to provide comprehensive product data sheets in PDF format, submit equivalency documentation for any non-specified items, and complete all required appendices including the Bid Cover Page, Responsible Bidder Form, and Master Agreement Vendor Contact Information. Specific budget amounts or award values are not detailed in the available procurement documentation.