Attachment 5_Evidence Collection Inventory Form.pdf

This is an Evidence Collection Inventory Form attachment supporting a Master Agreement Request for Quotation issued by the State of Maine, Department of Administrative and Financial Services, Office of State Procurement Services, on behalf of the Department of Public Safety. The solicitation seeks fully assembled Sexual Assault Evidence Collection Kits to be supplied on an as-needed basis, with an anticipated annual volume of approximately 1,000 kits. The kits must include specialized components such as sterile swabs, collection containers, evidence tape, standardized forms, biological and physical evidence collection materials, disposable drying racks, and urine and blood specimen boxes compliant with Maine's forensic standards and law enforcement protocols. Kits are to be delivered to the Maine State Police Crime Lab in Augusta on a Free on Board Destination basis with all shipping charges included. Quotations were due by May 6, 2026, at 4:00 p.m. Eastern Standard Time, submitted through the State of Maine's AdvanticipationME Vendor Self Service system. The contract term runs from June 1, 2026, through May 31, 2027, with four optional extension periods extending through May 31, 2031. Delivery is expected no more than six weeks after artwork finalization, with kits to be packaged in numerical order in shipping containers.

Vendors must submit physical samples of complete kits for evaluation prior to bid closing, provide comprehensive product data sheets in PDF format, and submit equivalency documentation for any non-specified items. Quoted prices must remain firm for a minimum of one year from the initial contract period. The State of Maine reserves the right to make a single award to the lowest-priced qualified bidder meeting all specifications or to make multiple or no awards at its discretion. Eligible participants in the Master Agreement include state police, municipal police departments, hospitals and healthcare facilities, and sexual assault crisis centers throughout Maine. The State is exempt from federal, state, and local taxes on articles not for resale and will issue an exemption certificate at contract execution. No specific award values, budget ranges, set-aside designations, or incumbent vendor information are identified in the available procurement documentation.