Attachment 9_Swab Box Step 6.pdf

This is a product specification document for Sexual Assault Evidence Collection Kits being procured by the State of Maine, Department of Administrative and Financial Services, Office of State Procurement Services, on behalf of the Department of Public Safety. The document provides detailed technical specifications for Step 6 of the swab box component within the complete evidence collection kit. The State anticipates procuring approximately 1,000 kits annually on an as-needed basis, with delivery to the Maine State Police Crime Lab in Augusta on a Free on Board Destination basis. Quotations were due by May 6, 2026, at 4:00 p.m. Eastern Standard Time through the State of Maine's AdvantageME Vendor Self Service system. The contract term runs from June 1, 2026, through May 31, 2027, with four optional extension periods extending through May 31, 2031. Delivery is expected no more than six weeks after artwork finalization, and kits must be packaged in numerical order in shipping containers. Vendors were required to submit physical samples of complete kits for evaluation by the requesting department prior to bid closing, along with comprehensive product data sheets in PDF format and equivalency documentation for any non-specified items.

Pricing terms require quoted prices to remain firm for a minimum of one year from the initial contract period, with the State reserving the right to make a single award to the lowest-priced qualified bidder or to make multiple or no awards at its discretion. The State of Maine is exempt from federal, state, and local taxes on articles not for resale and will issue an exemption certificate at contract execution. Eligible participants in the Master Agreement include state police, municipal police departments, hospitals and healthcare facilities, and sexual assault crisis centers throughout Maine, with no specific set-aside designations or restrictions on organizational types. No incumbent vendor information, existing infrastructure requirements, or specific technology integration needs are identified in the procurement documents. Specific award values or budget ranges are not provided in the available documentation; pricing will be established based on vendor quotations and the State's evaluation of the lowest-priced qualified proposals that meet all technical specifications.