Marketing Mailers

The Western Regional Off-Track Betting Corporation (WROTB), a New York State public benefit corporation serving seventeen counties, is soliciting bids for printing, production, and mailing services for five marketing mailer projects, with sealed bids due August 31, 2026 at 2:00 p.m. EST at WROTB corporate offices in Batavia, New York.

The scope encompasses a newsletter (8.5 x 11 inches folding to 8 x 5 inches, 100# gloss text stock, minimum 10,000 pieces) and four postcard projects (6 x 8 inches, 8 x 6 inches, and 6 x 4 inches, with minimum quantities ranging from 200 to 40,000 pieces). All work requires four-color process printing, data processing, CASS certification, NCOA compliance, postal presort, and delivery to the United States Post Office. Award will be made to the lowest responsive and responsible bidder based on total base bid pricing, which must include all setup, printing, packaging, sorting, delivery, and mailing costs.

The contract term is two years from October 1, 2026 through September 30, 2028, with two one-year renewal options at the same terms and conditions. Zenger was previously awarded an identical or substantially similar contract within the past five years.

Bidders must furnish Commercial General Liability of $2,000,000, Automobile Liability of $1,000,000, Umbrella Liability of $1,000,000, Workers' Compensation at statutory rates with $1,000,000 Employer's Liability, and Cyber Liability of $3,000,000. Submissions must include non-collusion certification, New York State Finance Law 139-j affirmation of understanding, 139-k certification of compliance, prior non-responsibility disclosures, and a minimum of three references for similar projects. Prices shall be net and exclude New York State and local sales taxes.