Addendum 6 Marketing Mailers.pdf

This addendum document pertains to a marketing mailers procurement issued by the Western Regional Off-Track Betting Corporation (WROTB), a New York State public benefit corporation serving seventeen counties. The solicitation seeks bids for printing, production, and mailing services for five distinct marketing mailer projects. The scope includes one newsletter measuring 8.5 x 11 inches that folds to 8 x 5 inches, printed on 100# gloss text stock with a minimum of 10,000 pieces, and four postcard projects in various sizes (6 x 8 inches, 8 x 6 inches, and 6 x 4 inches) with minimum quantities ranging from 200 to 40,000 pieces. All work requires four-color process printing, data processing, CASS certification, NCOA compliance, postal presort, and delivery to the United States Post Office. Sealed bids were due August 31, 2026 at 2:00 p.m. EST at WROTB corporate offices in Batavia, New York. The contract term runs for two years from October 1, 2026 through September 30, 2028, with two one-year renewal options available at identical terms and conditions.

Award will be made to the lowest responsive and responsible bidder based on total base bid pricing, which must include all setup, printing, packaging, sorting, delivery, and mailing costs. Prices shall be submitted net and exclude New York State and local sales taxes. Zenger was previously awarded an identical or substantially similar contract within the past five years. Bidders must maintain Commercial General Liability insurance of $2,000,000, Automobile Liability of $1,000,000, Umbrella Liability of $1,000,000, Workers' Compensation at statutory rates with $1,000,000 Employer's Liability, and Cyber Liability of $3,000,000. Submissions must include non-collusion certification, New York State Finance Law 139-j affirmation of understanding, 139-k certification of compliance, prior non-responsibility disclosures, and a minimum of three references for similar projects.