ADDENDUM 5 - MARKETING MAILERS

This addendum is a clarification response issued by the Western Regional Off-Track Betting Corporation (WROTB), a New York State public benefit corporation serving seventeen counties, for a public bid solicitation regarding marketing mailer production and mailing services. The clarification addresses Project #1, confirming that advertisement placements are variable per individual person rather than limited to variants 1-4 used on other projects. Specifically, Project #1 consists of personalized newsletters (8.5 x 11 inches folding to 8 x 5 inches, printed on 100# gloss text stock with minimum quantities of 10,000 pieces) where each recipient receives a customized newsletter displaying only the offers for which they qualify. The four-color process printing project encompasses data processing, CASS certification, NCOA compliance, postal presort, and delivery to the United States Post Office. Sealed bids are due August 31, 2026 at 2:00 p.m. EST at WROTB corporate offices in Batavia, New York. The contract term extends two years from October 1, 2026 through September 30, 2028, with two one-year renewal options available at identical terms and conditions.

Award will be made to the lowest responsive and responsible bidder based on total base bid pricing, which must include all setup, printing, packaging, sorting, delivery, and mailing costs. Zenger was previously awarded an identical or substantially similar contract within the past five years. Bidders must provide Commercial General Liability insurance of $2,000,000, Automobile Liability of $1,000,000, Umbrella Liability of $1,000,000, Workers' Compensation at statutory rates with $1,000,000 Employer's Liability, and Cyber Liability of $3,000,000. All submissions must include non-collusion certification, New York State Finance Law 139-j affirmation of understanding, 139-k certification of compliance, prior non-responsibility disclosures, and a minimum of three references for similar projects. Prices shall be submitted net and exclude New York State and local sales taxes.