2026 ADDENDUM 2 MARKETING MAILERS.docx

This Addendum 2 clarification response is issued by the Western Regional Off-Track Betting Corporation (WROTB), a New York State public benefit corporation serving seventeen counties, regarding a public bid solicitation for marketing mailer services. The solicitation encompasses five marketing mailer projects, including one newsletter measuring 8.5 x 11 inches (folding to 8 x 5 inches) printed on 100# gloss text stock with a minimum of 10,000 pieces, and four postcard projects in various dimensions (6 x 8 inches, 8 x 6 inches, and 6 x 4 inches) with minimum quantities ranging from 200 to 40,000 pieces. All projects require four-color process printing, with addresses printed in black and full-color logos that change monthly on envelopes. Required services include data processing, CASS certification, NCOA compliance, postal presort, and delivery to the United States Post Office. Sealed bids are due August 31, 2026 at 2:00 p.m. EST at WROTB corporate offices in Batavia, New York. The contract term is two years from October 1, 2026 through September 30, 2028, with two one-year renewal options available at the same terms and conditions.

Award will be made to the lowest responsive and responsible bidder based on total base bid pricing, which must include all setup, printing, packaging, sorting, delivery, and mailing costs. Prices shall be net and exclude New York State and local sales taxes. Zenger was previously awarded an identical or substantially similar contract within the past five years. Bidders must furnish proof of Commercial General Liability ($2,000,000), Automobile Liability ($1,000,000), Umbrella Liability ($1,000,000), Workers' Compensation at statutory rates with $1,000,000 Employer's Liability, and Cyber Liability ($3,000,000). Submissions must include non-collusion certification, New York State Finance Law 139-j affirmation of understanding, 139-k certification of compliance, prior non-responsibility disclosures, and a minimum of three references for similar projects.