ADDENDUM 1 MARKETING MAILERS.docx
DOCX document 18 KB Posted
- Attached to
- Marketing Mailers
- Solicitation number
- 2137897
- Issued by
- Genesee County, New York
About this file
This addendum provides clarification responses to bidder inquiries for the Marketing Mailers public bid issued by the Western Regional Off-Track Betting Corporation (WROTB), a New York State public benefit corporation. The procurement encompasses five marketing mailer projects including a newsletter (8.5 x 11 inches folded, 100# gloss text stock, minimum 10,000 pieces) and four postcard projects with varying dimensions and quantities ranging from 200 to 40,000 pieces. All mailers require four-color process printing with variable data capabilities, postal presort compliance, CASS certification, NCOA compliance, and delivery to a USPS sectional center facility nearest to the mailing house. Sealed bids are due August 31, 2026 at 2:00 p.m. EST at WROTB's corporate offices in Batavia, New York. The contract term is two years from October 1, 2026 through September 30, 2028, with two one-year renewal options available at the same terms and conditions.
Key clarifications address shipping logistics, variable data printing specifications, and insurance requirements. All shipping charges to the sectional center facility must be included in bid pricing, with postage to be deducted from WROTB's existing United States Postal Service account rather than billed separately by the vendor. Project 1 (Newsletter) consists of an 8.5 x 11 inch sheet folded in half with four variable areas across two interior pages to be printed in color, while Project 5 specifies A7 envelope addresses in black ink only. The required Cyber Liability coverage has been revised downward from $3,000,000 to $2,000,000. All bid pricing must be net and exclusive of New York State and local sales taxes. Award will be made to the lowest responsive and responsible bidder based on total base bid pricing inclusive of all setup, printing, packaging, sorting, delivery, and mailing costs.
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Other files
| File | Type | Posted |
|---|---|---|
| 2026 ADDENDUM 2 MARKETING MAILERS.docx | DOCX document | |
| 2026 ADDENDUM 3 MARKETING MAILERS.docx | DOCX document | |
| Public Bid Marketing Mailers August 31.docx | DOCX document | |
| Addendum 6 Marketing Mailers.pdf | ||
| 2026 ADDENDUM 5 MARKETING MAILERS.docx | DOCX document | |
| 2026 ADDENDUM 4 MARKETING MAILERS.docx | DOCX document |
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Text version
ADDENDUM 1
CLARIFICATION RESPONSE
PUBLIC BID – MARKETING MAILERS
DATE DUE: SEALED BIDS DUE AUGUST 31, 2026, 2:00 PM EST
1. On page 5 in the Bid documents, it states that " All mailers shall be delivered to a USPS Post Office sectional Center Facility. Postage usage report is to be provided to WROTB within 5 days" Do you have a sectional center in mind for this drop OR does that change based on the list that is provided. I don't see any mention of what SCF mail should be dropped at do you have a list of the typical SCF's that are used? I see that the pricing doesn't include the shipping charges to get to those SCF's would that be in addition to the print and mailing costs?
The sectional center may be at any one closest to the mailing house.
Shipping charges are to be inclusive of the bid pricing
2. For project # 5- it doesn't mention how many colors the A7 will be printed with - Should we just be ink jetting the indicia, return address and delivery address all in black in one pass.
Yes, addresses would be just in black
3. We do business with many different companies and entities; each one has a postage account which the postage is automatically taken from. We cannot lay out postage for anyone and bill or recover it afterwards. Is there such an account that WROTB has?
WROTB has a United States Postal Service Account which funds will be deducted from
4. Can the 3M Cyber Liability Coverage be revised.
Yes, the 3M coverage is revised to a 2M limit
5. On page 20 of the attachment, regarding Project #1 in the pricing, titled Newsletter, a couple questions:
Is this your monthly mailer? Yes How many pages is it? 1 – 8.5 x 11, turned on its side and folded in half How many pages are variable and how many are static? The inside 2 pages are variable (4 variable areas) left/right, top and bottom for each page Would you have a pdf from a previous job that we can take a look at? No, this is a new project, and tentative, the post cards are included as back-up
6. On project#1. Will the 7 variable positions be printed in black ink or color? Color
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