2026 ADDENDUM 4 MARKETING MAILERS.docx

This is Addendum 4 to a public bid solicitation issued by the Western Regional Off-Track Betting Corporation (WROTB), a New York State public benefit corporation, clarifying specifications for five marketing mailer projects. The solicitation encompasses a newsletter measuring 8.5 x 11 inches (folding to 8 x 5 inches) printed on 100# gloss text stock with a minimum quantity of 10,000 pieces, and four postcard projects in various dimensions (6 x 8 inches, 8 x 6 inches, and 6 x 4 inches) with minimum quantities ranging from 200 to 40,000 pieces. All projects require four-color process printing, data processing, CASS certification, NCOA compliance, and postal presort services. Sealed bids were due August 31, 2026 at 2:00 p.m. EST at WROTB corporate offices in Batavia, New York. The contract term runs for two years from October 1, 2026 through September 30, 2028, with two one-year renewal options available at the same terms and conditions.

Addendum 4 provides critical clarifications addressing eight bidder inquiries regarding specifications and production requirements. Key clarifications include confirmation that mailers may be closed with USPS-approved fugitive glue rather than tabs; Project 5 envelope specifications are one-sided with no bleeds; variable data layout for Project 1 includes four variable areas with specific quantities (20, 4, 2, and 4 different variables respectively); and for Project 5, bidders are responsible for supplying envelopes, printing full-color monthly-changing logos, printing black recipient addresses, inserting folded cards, sealing envelopes, applying postal indicia and IMb, and mailing materials. Award will be made to the lowest responsive and responsible bidder based on total base bid pricing, which must include all setup, printing, packaging, sorting, delivery, and mailing costs. Zenger was previously awarded an identical or substantially similar contract within the past five years. Bidders must provide Commercial General Liability ($2,000,000), Automobile Liability ($1,000,000), Umbrella Liability ($1,000,000), Workers' Compensation at statutory rates with $1,000,000 Employer's Liability, and Cyber Liability ($3,000,000) coverage.