Maintenance, Repair and Operation (MRO) Supplies, Parts and Materials

The County of Orange is soliciting proposals for a comprehensive Maintenance, Repair and Operation (MRO) Supplies, Parts and Materials contract covering 22 county departments and over 18,000 employees. The procurement seeks a vendor capable of providing a wide range of MRO supplies including adhesives, air filters, batteries, electrical supplies, fasteners, hand tools, HVAC equipment, motors, outdoor equipment, paint supplies, plumbing materials, pneumatic and power tools, safety equipment, lighting, security items, and welding supplies. Respondents must have a minimum of 5 years of experience in the MRO supply industry and demonstrate proven sales within Orange County. The contract will be structured as a firm fixed-fee arrangement with pricing established as a fixed percentage off catalog/list pricing by product category. Proposals are due by June 30, 2025, at 2:00 pm, with a tentative contractor selection date of July 7, 2025. Vendors must provide an online product catalog, demonstrate countywide distribution capabilities, and offer robust ordering, tracking, and reporting systems.

The County has implemented Local Small Business (OCLSB) and Disabled Veteran Business Enterprise (DVBE) preference policies, which may provide advantageous considerations for qualifying businesses. The contract is structured as a five-year agreement with potential service across 100+ County locations, and includes a cooperative contract option allowing other governmental and non-profit entities to potentially utilize the contract. The County will receive a 2% administrative rebate on subordinate contract sales. While no specific budget range is explicitly stated, the comprehensive nature of the contract and the breadth of departments served suggests a significant potential contract value. The contractor will be required to maintain comprehensive inventory, provide quick delivery, offer detailed invoicing, and participate in an annual volume rebate program based on total county spend. Additionally, the contract includes provisions for emergency and disaster situations, requiring the contractor to maintain service under the same terms and conditions.