Lunchroom cleaning and custodial supplies - stock
Awarded State & local contract opportunity
- Solicitation number
- 018-RW-0926
- State
- Florida
- Responses due
Opportunity facts
- Jurisdiction
- NIGP codes
- UNSPSC codes
- Points of contact
-
- Alison Johnson alison.johnson@polk-fl.net
- Robert Woods robert.woods@polk-fl.net (863) 534-0576
Updated .
About this opportunity
The School Board of Polk County, Florida issued a competitive bid (solicitation number 018-RW-0926) for a one-year contract to procure lunchroom cleaning and custodial supplies to be delivered to their warehouse in Bartow, Florida. The procurement encompasses 20 line items divided into two sections: Section I includes eight approved brand items with no substitutions allowed (such as wastepaper baskets, paper towel dispensers, and insecticides), while Section II contains 12 preferred brand items where alternate brand samples may be considered. Total estimated annual quantities range from 55 cases to 2,210 cans depending on the specific item. Sealed bids were required to be submitted electronically through VendorLink by September 18, 2025, at 3:00 PM Eastern Time, with the contract anticipated to commence on October 1, 2025, and terminate on September 30, 2026. Pricing must remain firm throughout the contract period, including all freight and handling charges, and the anticipated bid award recommendation was scheduled to be posted on September 24, 2025, with superintendent approval by September 27, 2025.
Bidders were required to complete several compliance documents, including affidavits regarding coercion, foreign countries of concern, debarment certification, independent price determination, and drug-free workplace certification. The total anticipated bid value was approximately $79,000 based on historical data. Bidders with principal places of business outside Florida were required to submit an attorney's opinion regarding state bidding preferences. The contract was ultimately awarded to six vendors: Agni Enterprises, All Florida Paper, CG-Navitronics, Genesis II, Staples Contract and Commercial, and W.B. Mason, with awards distributed across different line items. Successful vendors must accept the School Board's purchasing card as payment and cannot impose additional service fees. The contract is subject to fund appropriation and availability, with either party able to terminate for convenience. All items must be delivered to the Bartow warehouse with at least 24 hours' prior notification, and truck drivers are required to assist in unloading.
Opportunity text
The purpose of this bid is to create a 1-year contract for the procurement of cleaning supplies to be delivered to The School Board of Polk County warehouse in Bartow, FL.
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