Legal transcription services

The State of New Hampshire Department of Safety, Bureau of Hearings is issuing a Request for Bids (RFB) for professional legal transcribing services to support its administrative hearing operations. The procurement seeks qualified vendors to provide complete transcription services for legal proceedings, with an estimated volume of approximately 3,800 pages per fiscal year, though this volume is not guaranteed. Deliverables include certified original transcripts and certified copies produced according to strict formatting standards, including 8.5 x 11-inch white paper, Times New Roman or Arial font at 10-12 letters per inch, double spacing with 23-25 lines per page, numbered lines, and official certification. Transcription requests will be submitted via mail on CD format or email in digital format, with all transcripts required to be completed and returned within three weeks of receipt. Required qualifications include current vendor registration with the State of New Hampshire and the Secretary of State, comprehensive general liability insurance with minimum coverage of $1,000,000 per occurrence and $2,000,000 aggregate, and certified compliance with workers' compensation requirements. Bids are due by May 6, 2026, at 2:00 PM, with public bid opening to follow, and award will be made to the vendor offering the lowest total cost while meeting all RFB terms and conditions. The contract term spans approximately three years, commencing July 1, 2026 (or upon Governor and Council approval, whichever is later) and ending June 30, 2029, with the State retaining the right to terminate at any time with thirty days' advance written notice.

The RFB does not indicate any set-aside designations or restrictions limiting responses to specific types of organizations, suggesting the procurement is open to all qualified vendors meeting the stated requirements. No incumbent vendors or current contractors are identified in the solicitation materials. All transcription services must be provided within the United States with no additional fees charged to the Department for mailing or delivery, and invoices are to be submitted via email upon service completion with payment due in full within thirty days of receipt and acceptance. Bidders must submit per-page pricing for both certified originals and certified copies for each of the three fiscal years covered by the contract period. While no specific budget range is provided in the RFB, the contract value will be determined by the vendor's per-page rates multiplied by the annual transcription volume and contract duration.