LED Lighting Conversion

The Cherokee County School District (CCSD) in Georgia is soliciting proposals through a formal Request for Proposals (RFP) for LED lighting conversion services across eleven school and administrative facilities, including Woodstock High School, Woodstock Middle School, two bus shops, an Education Support Facility, school nutrition facilities, support services buildings, and three technology centers. The procurement seeks qualified proposers to provide comprehensive LED light replacement and retrofitting services, with deliverables including interior and exterior fixture replacements, dimmer switch installations with 0-10V control systems (Lutron Diva preferred brand), dumpster provision, equipment and lift procurement, lumen studies to ensure proper illumination levels, and coordination with CCSD representatives throughout project execution. All work must comply with National Electrical Code standards and Georgia Department of Education foot-candle requirements, with material warranties of minimum five years and labor warranties from the date of substantial completion. Required qualifications include demonstrated experience with similar-sized clients, current comprehensive general liability insurance ($1,000,000 per occurrence/$2,000,000 aggregate), business automobile liability insurance, statutory workers' compensation coverage, cyber liability insurance ($3,000,000 minimum), proof of drug-free workplace policies, background check compliance, and a minimum of five business references. The evaluation criteria are weighted as follows: 45 points for qualifications and experience, 25 points for service and support, 20 points for price, and 10 points for references. Proposers must submit questions through the Euna Procurement Message Center by 2:00 p.m. on February 3, 2026, and all proposals must be submitted electronically by 9:00 a.m. on February 10, 2026, with project completion required by February 2027 and work scheduled during school breaks to minimize disruption to academic operations.

The RFP contains no stated set-aside designations for disadvantaged enterprises, minority-owned businesses, or women-owned businesses, establishing an open competitive procurement process available to all qualified vendors meeting the specified requirements. No incumbent vendors or existing contractors are identified in the procurement documents, and proposers are required to develop turnkey pricing proposals with complete cost transparency for each location, including optional pricing for dimmer switches and addressing the preferred Lutron dimmer specifications provided in the technical attachments. The CCSD reserves the right to award contracts to multiple proposers with location assignments determined at the district's discretion based on performance evaluation, budget availability, and successful project completion, potentially providing opportunities for additional locations beyond initial awards. Proposers must maintain compliance with Georgia Security and Immigration Compliance requirements, register with the federal E-Verify program for employee verification, execute Non-Collusion and Debarment/Suspension Certifications, and comply with CCSD's Contractor Key Agreement, which establishes strict protocols for facility access, key accountability, and security procedures with potential $40,000 replacement costs for lost master key sets. The RFP does not specify an aggregate budget or project award value in the available documentation, instead requiring proposers to submit firm pricing for all locations based on the detailed lighting layouts, specifications, and facility schedules provided in the technical attachments, with the understanding that costs must remain firm for the duration specified and include all assembly, installation, shipping, delivery, handling, environmental fees, and fuel surcharges.