Learning Lab Audio/Video Service & Management

The City of Pittsburgh Office of Management and Budget, acting on behalf of the Department of Innovation & Performance, is soliciting bids for Learning Lab Audio/Video Service & Management in Allegheny County, Pennsylvania. The procurement seeks a qualified vendor to provide comprehensive maintenance and support services for a sophisticated audio/visual system located in a learning laboratory. Specific equipment includes a human interactive projection screen/whiteboard, two Canon wall-mounted projectors, a built-in camera, conference audio system with Skype for Business capabilities, and an A/V podium with an administrative computer and interactive wall mount. Bidders must maintain a physical office within 25 miles of Pittsburgh, employ at least two technicians, and possess specific certifications including Biamp Tesira Server certification, Certified Technology Specialist (CTS) credentials, and programming certifications for AMX, Creston, or Extron systems. The contract period runs from February 1, 2026, through January 31, 2028, with two optional one-year renewal periods. Key deadlines include questions due by December 22, 2025, at 5:00 p.m., and bid responses electronically submitted by January 5, 2026, at 2:00 p.m., with a public bid opening scheduled for 3:00 p.m. the same day.

The City has established specific Disadvantaged Business Enterprise (DBE) participation goals, requiring 18 percent minority-owned business participation, 7 percent women-owned business participation, 5 percent veteran-owned small business participation, and 3 percent LGBTQIA+ business participation. Bidders must demonstrate good faith efforts to meet these goals and include documentation in their proposals. The procurement requires a bid guarantee of up to 5 percent of the total bid amount, with performance and payment bonds of 100 percent of the contract price required upon award. Insurance requirements include general liability coverage of $1,000,000 per occurrence and $2,000,000 aggregate. The contract includes quarterly maintenance visits, three emergency visits annually, factory-authorized field upgrades, software support, and staff training, with services provided during normal business hours (6:00 a.m. to 6:00 p.m., Monday through Friday) and 24-hour emergency response within 24 hours or the next business day. Labor and travel costs for annual maintenance must be included in a lump sum quarterly bid price, with additional labor billed hourly and materials priced at cost-plus markup. The award will be made to the lowest responsive, responsible bidder.