Learning_Lab_Equipment.pdf

This is a procurement solicitation document from the City of Pittsburgh Office of Management and Budget on behalf of the Department of Innovation & Performance for Learning Lab Audio/Video Service & Management in Allegheny County, Pennsylvania. The procurement seeks a qualified vendor to provide comprehensive maintenance and support services for a sophisticated audio/visual system installed in a learning laboratory, which includes a human interactive projection screen/whiteboard, two Canon wall-mounted projectors, a built-in camera, conference audio system with Skype for Business capabilities, and an A/V podium with administrative computer and interactive wall mount. The equipment is approximately 7 years old. Bidders must submit questions by December 22, 2025, at 5:00 p.m., with bid responses due electronically by January 5, 2026, at 2:00 p.m., followed by a public bid opening at 3:00 p.m. the same day. The contract period runs from February 1, 2026, through January 31, 2028, with two optional one-year renewal periods. The contract includes quarterly maintenance visits, three emergency visits annually, factory-authorized field upgrades, software support, and staff training, with services provided during normal business hours (6:00 a.m. to 6:00 p.m., Monday through Friday) and 24-hour emergency response capability.

Bidders must maintain a physical office within 25 miles of Pittsburgh, employ at least two technicians, and possess specific certifications including Biamp Tesira Server certification, Certified Technology Specialist (CTS) credentials, and programming certifications for AMX, Creston, or Extron systems. Pricing must include labor and travel costs for annual maintenance as a lump sum quarterly bid price, with additional labor billed hourly and materials priced at cost-plus markup. A bid guarantee of up to 5 percent of the total bid amount is required, with performance and payment bonds of 100 percent of the contract price required upon award. General liability insurance coverage of $1,000,000 per occurrence and $2,000,000 aggregate is mandatory. The City has established Disadvantaged Business Enterprise participation goals requiring 18 percent minority-owned business participation, 7 percent women-owned business participation, 5 percent veteran-owned small business participation, and 3 percent LGBTQIA+ business participation, with bidders required to demonstrate good faith efforts and include supporting documentation. The award will be made to the lowest responsive, responsible bidder.