Learning_Lab_Equipment.pdf

This is a procurement solicitation document from the City of Pittsburgh Office of Management and Budget on behalf of the Department of Innovation & Performance for Learning Lab Audio/Video Service & Management in Allegheny County, Pennsylvania. The City seeks a qualified vendor to provide comprehensive maintenance and support services for a sophisticated audio/visual system including a human interactive projection screen/whiteboard, two Canon wall-mounted projectors, a built-in camera, conference audio system with Skype for Business capabilities, and an A/V podium with administrative computer and interactive wall mount. The equipment is approximately 7 years old. Questions must be submitted by December 22, 2025, at 5:00 p.m., with bid responses due electronically by January 5, 2026, at 2:00 p.m. and a public bid opening scheduled for 3:00 p.m. the same day. The contract term runs from February 1, 2026, through January 31, 2028, with two optional one-year renewal periods.

Bidders must maintain a physical office within 25 miles of Pittsburgh, employ at least two technicians, and hold specific certifications including Biamp Tesira Server certification, Certified Technology Specialist (CTS) credentials, and programming certifications for AMX, Creston, or Extron systems. The City has established DBE participation goals requiring 18 percent minority-owned business, 7 percent women-owned business, 5 percent veteran-owned small business, and 3 percent LGBTQIA+ business participation. A bid guarantee of up to 5 percent of the total bid amount is required, along with performance and payment bonds of 100 percent of contract price upon award. Insurance requirements include $1,000,000 general liability per occurrence and $2,000,000 aggregate coverage. The contract includes quarterly maintenance visits, three annual emergency visits, factory-authorized upgrades, software support, and staff training provided during normal business hours (6:00 a.m. to 6:00 p.m., Monday through Friday) with 24-hour emergency response capability. Labor and travel costs for annual maintenance must be submitted as a lump sum quarterly price, with additional labor billed hourly and materials priced at cost-plus markup. Award will be made to the lowest responsive, responsible bidder.