Kenwood NX-5300 UHF Portable Radio or Equal - SCC

The West Virginia Division of Corrections and Rehabilitation, through the Department of Homeland Security's Division of Administrative Services, is soliciting bids for a one-time purchase of communications equipment for Stevens Correctional Center in Welch, West Virginia under solicitation number ARFQ 0608 DCR2500000115. The procurement seeks Kenwood NX-5300 UHF Portable Radios or equal alternatives, along with sixty additional radios and an extensive array of supporting equipment and services. The required deliverables include six advanced-specification radios featuring Phase 1 and Phase 2 P25 Trunking, AES Encryption, OTAP capability, and yellow housing; sixty standard-specification portable radios; ten whip antennas; twenty 2600 mAh lithium batteries; twelve rapid rate single chargers; nine rapid rate six-unit chargers; sixty-six speaker microphones; ten belt clips; one power supply with hood; one duplexer; and complete installation and programming services at the correctional center. All equipment must be listed on the SWIC-approved equipment list dated April 11, 2025 or newer. Vendors proposing alternate brands or models must provide manufacturer specifications and documentation demonstrating equality to the specified equipment, with determinations made at the State's sole discretion. Contract award will be made to the vendor providing all items meeting specifications at the lowest overall total cost. Vendors must complete the provided Pricing Page in its entirety with unit costs for each item; failure to complete pricing or submission of a no-bid results in disqualification. A non-mandatory pre-bid meeting is scheduled for June 30, 2025, at 2:00 PM EST in Charleston, West Virginia, with questions due by the same date and time. Bids must be submitted electronically through wvOASIS or delivered in signed form by July 8, 2025, at 10:30 AM EST. All vendors are required to acknowledge receipt of all addenda issued with the solicitation or face potential bid disqualification.

The solicitation documents do not identify any specific set-aside designations or restrictions limiting responses to disadvantaged enterprises or particular organization types; however, all submissions are public documents subject to disclosure under West Virginia's Freedom of Information Act, and vendors should not submit materials they consider confidential or proprietary. No incumbent vendors or current contractors are listed in the available documentation. Prior to contract award, the successful vendor must be properly registered with the State and may be required to pay a $125 registration fee if applicable. Installation services must include all travel expenses with no separate travel fees reimbursable to the vendor. The State's payment procedures require performance bonds, labor/material payment bonds, and maintenance bonds equal to one hundred percent of contract value prior to award, along with Commercial General Liability Insurance of at least one million dollars per occurrence and Builders Risk Insurance equal to one hundred percent of contract value, with the State listed as an additional insured. The specific budget or award value range is not disclosed in the solicitation documents; however, the contract runs from the Award Document issuance until all goods are delivered, not to exceed one fiscal year. The State reserves the right to reject any bid as non-responsible or to accept or reject bids in whole or in part, and contract continuation is contingent upon legislative appropriation of funds.