Specifications.pdf
PDF 201 KB Posted
- Solicitation number
- ARFQ 0608 DCR2500000115 4
- Issued by
- Mineral County, West Virginia
About this file
This is a Request for Quotation (RFQ) issued by the West Virginia Department of Homeland Security, Division of Administrative Services, on behalf of the West Virginia Division of Collections and Rehabilitation for the one-time purchase of Kenwood NX-5300 UHF Portable Radios and associated equipment and installation services. The solicitation (ARFQ DCR2500000115) requests six Item #1 radios with advanced features including Phase 1 and Phase 2 P25 Trunking, AES Encryption, OTAP capability, and yellow housing; sixty Item #2 radios with standard specifications; ten whip antennas compatible with the Kenwood NX-5300; twenty 2600 mAh lithium batteries; twelve rapid rate single chargers; nine rapid rate six-unit chargers with cups; sixty-six speaker microphones; ten belt clips; one power supply with hood; one duplexer; and complete installation and programming services at 795 Virginia Ave, Welch, WV 24801. All equipment must be listed on the SWIC-approved equipment list dated April 11, 2025 or newer.
The contract award will be made to the vendor providing all items meeting specifications at the lowest overall total cost. Vendors must complete the provided Pricing Page in its entirety with unit costs for each item; failure to complete the pricing page or submission of a no bid will result in disqualification. Installation services must include all travel expenses with no separate travel fees reimbursable to the vendor. Payment will be made in accordance with West Virginia state payment procedures. Vendor default may result in immediate contract cancellation if contract items are not provided according to specifications, other requirements are not met, applicable laws are not followed, or deficient performance is not remedied upon request. A contract manager must be designated by the vendor and made available during normal business hours.
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Text version
REQUEST FOR QUOTATION
ARFQ DCR2500000115
Kenwood NX5300 UHF Portable Radio or Equal and Accessories
SPECIFICATIONS
1. Purpose and Scope: The West Virginia Department of Homeland Security -
Division of Administrative Services on behalf of the West Virginia Division of CoLTections and Rehabilitation is soliciting bids for the one-time purchase of Kenwood NX-5300 UHF Portable Radio or Equal and Accessories.
2. Definitions: The terms listed below shall have the meanings assigned to them below. Additional definitions can be found in section 2 of the General Terms and Conditions.
2.1 "Contract Item" means items as more fully described by the specifications listed below in Section 3.
2.2 "AES" means Advanced Encryption Standard.
2.3 "mAh" means milliampere-hour. It is a unit of measure for battery capacity.
2.4 "OTAP" means Over-The-Air-Programming.
2.5 "UHF" means Ultra High Frequency.
2.6 "Pricing Page" means the pages, contained in wvOASIS, or attached as Exhibit A, upon which Vendor should list its proposed price for the Contract Items.
2.7 "Solicitation" means the official notice of an opportunity to supply the
State with goods or services that is published by WV Division of Administrative Services.
3. Mandatory Requirements:
3.1 ALL Equipment must be on the SWIC approved publication dated April 11, 2025 or newer (See Exhibit B Approved Equipment List).
3.1.1 Item #1 - Kenwood NX-5300 UHF Portable Radio or Equal. The vendor must provide a quantity of six (6).
3.1.1.1 Must be complete with a minimum of five (5) watts.
3.1.1.2 Must have be available with a Yellow housing case.
3.1.1.3 Must be P25 Conventional.
3.1.1.4 Must have at a minimum of Phase 1 P25 Trunking Option.
3.1.1.5 Must have at a minimum of Phase 2 P25 Trunking Option.
3.l.l.6 Must have OTAP.
3.l.l.7 Must have AES Encryption.
3.l.l.8 Must have a whip Antenna.
3.l.l.9 Must have at a minimum of one (1) 2600 mAh Lithium
Battery per radio
3.1.2 Item #2 - Kenwood NX-5300 UHF Portable Radio or Equal. The vendor must provide a quantity of sixty (60).
3.1.2.1 Must be complete with a minimum of five (5) watts.
3.1.2.2 Must have AES Encryption.
3.1.2.3 Must have a whip Antenna.
3.1.2.4 Must have at a minimum of one (1) 2600 mAh Lithium
Battery per radio.
3.1.3 Item #3 - Whip Antenna - Vendor must provide a quantity of ten (10).
3.1.3.l Must be compatible with the Kenwood NX-5300 UHF Portable Radio or Equal.
3.1.3.2 Must be a UHF whip antenna with a minimum of 400 MHz.
3.1.4 Item #4 - 2600 mAh Lithium Battery or Equal. The vendor must provide a quantity of twenty (20).
3.1.4.l Must be at a minimum of 2600 mAh Lithium Battery or Equal.
3.1.5 Item #5 - Rapid Rate Single Charger or Equal. The vendor must provide a quantity of twelve (12).
3.1.5.l Rapid Rate Single Charger must be compatible with Kenwood
NX- 5300 UHF Portable Radio or Equal.
3.1.5.2 Must include at a minimum of 110/220V auto-switching AC adapter with US style line cord plug.
3.1.6 Item #6 - Rapid Rate Six (6) Unit Charger with Cups or Equal. The vendor must provide a quantity of nine (9).
3.1.6.1 Must be CEC Compliant
3.1.6.2 Must include at a minimum of 110/220V auto-switching AC adapter with US style line cord plug.
3.1.7 Item #7 - Speaker Microphone or Equal. The vendor must provide a quantity of sixty-six (66).
3.1.7.l Must be compatible with the Kenwood NX-5300 UHF
Portable Radio.
Item #8 - Belt Clip. The vendor must provide a quantity of ten (10).
3.1.7.1 Must be compatible with the Kenwood NX-5300 UHF
Portable Radio.
3.1.8 Item #9 - Power Supply with Hood. The vendor must provide a quantity of one (1).
3.1.8.1 Must be compatible with the Kenwood NX-5300 UHF Portable
Radio or Equal.
3.1.8.2 Must come with a Desk Microphone.
3.1.8.3 Must have an Antenna.
3.1.8.4 Must be wall mountable.
3.1.8.5 Must have at a minimum of seventy-five (75) feet of cable.
3.1.8.6 Must be equipment with lightening protection.
3.1.8.7 Must have at a minimum of Link Layer Authentication.
3.1.8.8 Must have all connectors needed to be installed.
3.1.9 Item #10 - Duplexer. The vendor must provide a quantity of one (1).
3.1.9.1 Must be compatible with Kenwood NX-5300 UHF Portable Radio or equal.
3.1.9.2 Must have at a minimum of one hundred (100) feet of cable.
3.1.9.3 Must have at a minimum of twelve (12) inches of clearance mount.
3.1.9.4 Must have mounting pipe.
3.1.9.5 Must have at a minimum of a polyphaser (lightening protection).
3.1.9.6 Must have an Omni Antenna or equal.
3.1.9.7 Must have all connectors needed to be installed.
3.1.9.8 Must have at a minimum of a 18 RU Locking Rack or Equal.
3.1.10 Item #11 - Installation Services.
3.1.10.1 The vendor must Install and Program all equipment listed above in specifications 3.1.1 through 3.1.10.
3.1.10.2 The vendor must include all travel expenses in its bid proposal. The Agency will not pay separate fees for any travel that must be done by the Vendor.
3.1.10.3 Location of Agency for the equipment to be installed is:
3.1.10.3.1 795 Virginia Ave, Welch WV, 24801.
REQUEST FOR QUOTATTON
4. Contract Award:
4.1 Contract Award: The Contract is intended to provide Agency with a purchase price for the Contract Items listed above. The Contract shall be awarded to the Vendor that provides the Contract Items meeting the required specifications for the lowest overall total cost as shown on the Pricing Page.
4.2 Pricing Page: The Vendor must complete the Pricing Page by providing a unit cost for each item listed in specifications 3.1.1 through 3.1.11 above. Vendor must complete the Pricing Page in full as failure to complete the Pricing Page in its entirety will result in Vendor's bid being disqualified. A no bid entered on the Pricing Page will result in Vendor's bid being disqualified.
Any product or service not on the Agency provided Pricing Page will not be allowable. The State cannot accept alternate pricing pages, failure to use Exhibit A -Pricing Page and/or a Vendor no bid will result in disqualification of vendor bid. Vendors must type or electronically enter the information into the Pricing Page to prevent errors in the evaluation.
5. Payment: Vendor shall accept payment in accordance with the payment procedures of the State of West Virginia.
6. Vendor Default:
6.1 The following shall be considered a vendor default under this Contract.
6.2 Failure to provide Contract Items in accordance with the requirements contained herein.
6.2.1 Failure to comply with other specifications and requirements contained herein.
6.2.2 Failure to comply with any laws, rules, and ordinances applicable to the Contract Services provided under this Contract.
6.2.3 Failure to remedy deficient performance upon request.
7. The following remedies shall be available to the Agency upon default.
7.1 Immediate cancellation of the Contract.
7.1.1 Immediate cancellation of one or more release orders issued under this Contract.
7.1.2 Any other remedies available in law or equity.
8. Miscellaneous:
8.1 Contract Manager: During its performance of this Contract, Vendor must designate and maintain a primary contract manager responsible for overseeing Vendor's responsibilities under this Contract. The Contract manager must be available during normal business hours to address any customer service or other issues related to this Contract. Vendor should list its Contract manager and his or her contact information below.
Contract Manager:
Telephone Number:
Fax Number:
Email Address:
| ARFQ DCR2500000115 |
| Kenwood NX5300 UHF Portable Radio or Equal and Accessories |
| 3. Mandatory Requirements: |
| 3.1.1 Item #1 - Kenwood NX-5300 UHF Portable Radio or Equal. The vendor must provide a quantity of six (6). |
| 3.1.1.1 Must be complete with a minimum of five (5) watts. |
| 3.1.2 Item #2 - Kenwood NX-5300 UHF Portable Radio or Equal. The vendor must provide a quantity of sixty (60). |
| 3.1.3 Item #3 - Whip Antenna - Vendor must provide a quantity of ten (10). |
| 3.1.4 Item #4 - 2600 mAh Lithium Battery or Equal. The vendor must provide a quantity of twenty (20). |
| 3.1.5 Item #5 - Rapid Rate Single Charger or Equal. The vendor must provide a quantity of twelve (12). |
| 3.1.6 Item #6 - Rapid Rate Six (6) Unit Charger with Cups or Equal. The vendor must provide a quantity of nine (9). |
| 3.1.7 Item #7 - Speaker Microphone or Equal. The vendor must provide a quantity of sixty-six (66). |
| 3.1.8 Item #9 - Power Supply with Hood. The vendor must provide a quantity of one (1). |
| 3.1.9 Item #10 - Duplexer. The vendor must provide a quantity of one (1). |
| 3.1.10 Item #11 - Installation Services. |
| 6. Vendor Default: |
| 6.1 The following shall be considered a vendor default under this Contract. |
| 6.2 Failure to provide Contract Items in accordance with the requirements contained herein. |
| 6.2.1 Failure to comply with other specifications and requirements contained herein. |
| 6.2.2 Failure to comply with any laws, rules, and ordinances applicable to the Contract Services provided under this Contract. |
| 6.2.3 Failure to remedy deficient performance upon request. |
| 7. The following remedies shall be available to the Agency upon default. |
| 7.1 Immediate cancellation of the Contract. |
| 7.1.1 Immediate cancellation of one or more release orders issued |
| under this Contract. |
| 8. Miscellaneous: |
| 8.1.1 Introduction/Purpose |
| 8.1.2 Definitions |
| www.sirn.wv.gov. |
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