Janitorial Services RFP
Open State & local contract opportunity Posted
- Solicitation number
- RFP-17235
- State
- Florida
- Responses due
Opportunity facts
- NIGP codes
Opportunity details come from vendor.myfloridamarketplace.com. Updated .
About this opportunity
The Florida Department of Management Services, Division of State Purchasing, is soliciting proposals under RFP No. 26-76111500-RFP for a State Term Contract for janitorial services across all 67 Florida counties, with questions due October 30, 2026 at 2:00 p.m. ET and proposals due December 15, 2026 at 2:00 p.m. ET. Contractors must self-perform at least 70 percent of janitorial labor using directly employed W-2 personnel, with quarterly reporting to the Department.
The contract replaces the Custodial Services State Term Contract (76111500-21-STC). Scope includes general cleaning, restroom maintenance, floor and carpet cleaning, blinds and windows, pressure washing, fixture cleaning, and day and night porter services. Contractors must furnish all supplies and consumables, maintain a site management system, and meet OSHA General Industry Standards, bloodborne pathogen protocols, and safety data sheet requirements. Respondents must register with the Florida Department of State before contract execution and submit Attachments B, C, I, and N, plus the PUR 7801 Vendor Certification Form and the PUR 2024 labor coercion attestation. Attachment L, the Drug Free Workplace certification, is optional. The technical response is a single PDF with three prompts (Experience, Proposed Solution, Staffing), each limited to 10,000 characters.
The Department may award multiple statewide or regional contracts, with up to five awards per county, or make no award. Historical annual spend under the current contract is $14.7 million, provided for information only and not as a guaranteed or minimum spend. The initial term is five years, and the renewal term is up to five years by mutual written agreement. Pricing is submitted as ceiling rates across 34 space and flooring combinations, seven service types, and three labor categories (Day Porter, Night Porter, and Supervisor). Price increases are prohibited outside renewal pricing, and contractors pay a 1.0 percent MyFloridaMarketPlace transaction fee on state payments.
Evaluation totals 2,000 points: 1,100 technical (Experience 300, Proposed Solution 400, Staffing 400) and 900 cost (540 for the initial term, 360 for the renewal term). Evaluators score each technical section from 0 (Inadequate) to 4 (Superior). Award goes to the highest total combining the cost score with the average evaluator technical score.
A non-mandatory pre-proposal conference was scheduled for October 22, 2026 at 10:00 a.m. ET. Q&A posting is anticipated November 16, 2026. Public opening follows at 3:00 p.m. ET on December 15, 2026. Evaluation is anticipated January 11–25, 2027, with a Notice of Intent to Award anticipated February 9, 2027 and a contract start of February 24, 2027. Submissions go through the MyFloridaMarketPlace Sourcing Event in the SAP Business Network.
Opportunity text
The Department is issuing this RFP to establish a State Term Contract for Janitorial Services. The Department intends to make multiple, statewide award(s); however, the Department reserves the right to award to one or multiple Respondents, statewide or by region, or to make no award, as determined to be in the best interest of the State.Chris Molina, Purchasing Analyst, Division of State Purchasing Florida Department of Management Services 4050 Esplanade Way, Suite 360 Tallahassee, FL 32399-0950 Phone: (850) 921-0030 Email: Christopher.Molina@dms.fl.gov ****ALL EMAILS TO THE PROCUREMENT OFFICER SHOULD CONTAIN THE SOLICITATION NUMBER IN THE SUBJECT LINE OF THE EMAIL**** The State of Florida (State), Department of Management Services, invites interested vendors to submit a response to the Janitorial Services RFP. This solicitation and all addenda will be posted on the Vendor Information Portal (VIP). Vendors that respond to this solicitation are responsible for monitoring the VIP throughout the procurement for information regarding decisions and other matters relating to this procurement. ***Interested vendors must submit responses to this solicitation in the MyFloridaMarketPlace Sourcing Event via the SAP Business Network. To participate in this solicitation, interested vendors must refer to the How to Access the Sourcing Event in MyFloridaMarketPlace section, of the solicitation. Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes. Any protest concerning this agency decision or intended decision must be timely filed with the Agency Clerk. Protests may be filed by courier, hand delivery, or regular mail at: Department of Management Services, Office of the General Counsel, Attention: Agency Clerk, 4050 Esplanade Way, Suite 160, Tallahassee, Florida 32399-0950. Protests may also be filed by fax at 850-922-6312, or by email at agencyclerk@dms.fl.gov. It is the filing party's responsibility to meet all filing deadlines.
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