Janitorial and Cleaning Services

The City of West Sacramento is issuing Request for Proposals (RFP #26-010-RFP) to procure comprehensive janitorial and cleaning services at thirteen municipal locations throughout the city, including City Hall, City Hall Annex, Community Center, Recreation Center, Bridgeway Lakes Boathouse & Concession Stand, Club West Teen Center, Discovery Preschool, Fire Station 45, Police Administration & Annex, Old Corporation Yard Building, Water Treatment Plant, New Corporation Yard Building, and Yolo Transit Restroom. Services encompass daily, weekly, monthly, quarterly, and semi-annual cleaning tasks with contractor-provided personnel available up to seven days per week, not exceeding eight hours per day per employee, with all staff required to be U.S. citizens or legal resident aliens with valid work permits. Key requirements include compliance with California's Displaced Janitor Opportunities Act (Labor Code Sections 1060-1065), environmental sustainability standards mandating use of Green Seal or EPA Safer Choice certified cleaning products, participation in the City's Three-Waste Stream Recycling Program, and prevailing wage compliance under California Labor Code sections 1720 and 1771. Proposers must demonstrate a minimum of five years of experience providing janitorial services to California public agencies, provide five references from the last three years, maintain commercial general liability insurance of $2,000,000 per occurrence, workers' compensation insurance, commercial automobile liability of $2,000,000 per accident, and professional liability insurance of $2,000,000 per claim. The evaluation process prioritizes the best combination of attributes across proposal transmittal quality (10.5% weight), proposer qualifications and experience (21.1%), proven ability (26.3%), technical approach (15.8%), contract acceptance (5.3%), and cost proposal (21.1%). The RFP was released March 11, 2026, with a question submission deadline of March 18, 2026 at 5:00 PM, proposal response deadline of March 27, 2026 at 5:00 PM submitted electronically through the City's e-Procurement Portal, and prospective interviews scheduled for April 3, 2026.

The RFP does not contain specific set-aside designations for disadvantaged enterprises, though all proposals must comply with federal equal employment opportunity provisions and debarment and suspension certifications if federal funds are utilized. The initial contract term is at the City's discretion for up to three years, with options for two additional one-year extensions, potentially extending total contract duration to five years, with contract extension authority granted to the City Manager provided extensions do not exceed the Council-approved budget. No incumbent vendors or current contractors are identified in the procurement documentation. A special requirement applies to the Police Administration & Annex location, which requires background checks administered by the West Sacramento Police Department at contractor expense of $300 per person, with no staff substitutions allowed without prior qualification. The procurement documents reference a Schedule of Fees exhibit establishing total compensation not to exceed an amount approved by City Council, though specific budget ranges or award values are not disclosed in the available documentation. Compensation shall be paid monthly or upon completion of services based on actual fees, costs, and expenses, with all costs required to be all-inclusive with no additional charges permitted except for City-requested additional services.