CONTRACT FOR SERVICES

THIS CONTRACT is made on __________________, 20__, by and between the CITY OF WEST SACRAMENTO (“City”), and _______________________ (“Consultant”).

WITNESSETH:

WHEREAS, the City [proposes][desires] _____________________________________

WHEREAS, the Consultant has presented a proposal for such services to the City, dated___________, 20__, (attached hereto as Exhibit “A”) and is duly licensed, qualified and experienced to perform those services;

NOW, THEREFORE, the parties hereto mutually agree as follows:

1. SCOPE OF SERVICES:

Consultant shall do all work, attend all meetings, produce all reports and carry out all activities necessary to completion of the services described in [Exhibit “A”] OR [the Scope of Work, attached hereto and incorporated herein by this reference as Exhibit “__”.] This Contract and its exhibits shall be known as the “Contract Documents.” Terms set forth in any Contract Document shall be deemed to be incorporated in all Contract Documents as if set forth in full therein. In the event of conflict between terms contained in these Contract Documents, the more specific term shall control. If any portion of the Contract Documents shall be in conflict with any other portion, provisions contained in the Contract shall govern over conflicting provisions contained in the exhibits to the Contract.

Consultant enters into this Contract as an independent contractor and not as an employee of the City. The Consultant shall have no power or authority by this Contract to bind the City in any respect. Nothing in this Contract shall be construed to be inconsistent with this relationship or status. All employees, agents, contractors or subcontractors hired or retained by the Consultant are employees, agents, contractors or subcontractors of the Consultant and not of the City. The City shall not be obligated in any way to pay any wage claims or other claims made against Consultant by any such employees, agents, contractors or subcontractors, or any other person resulting from performance of this Contract. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City. Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, To the greatest extent permitted by law, Consultant and its employees, agents, and subcontractors shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.

The Consultant agrees it has satisfied itself by its own investigation and research regarding the conditions affecting the work to be done and labor and materials needed, and that its decision to execute this Contract is based on such independent investigation and research.

B. The City may temporarily suspend this Contract, at no additional cost to City, provided that the Consultant is given written notice (delivered by certified mail, return receipt requested) of temporary suspension. If City gives such notice of temporary suspension, Consultant shall immediately suspend its activities under this Contract.

C. Notwithstanding any provisions of this Contract, Consultant shall not be relieved of liability to the City for damages sustained by the City by virtue of any breach of this Contract by Consultant, and the City may withhold any payments due to Consultant until such time as the exact amount of damages, if any, due the City from Consultant is determined.

D. In the event of termination, the Consultant shall be compensated as provided for in this Contract, except as provided in Section 4C. Upon termination, the City shall be entitled to all work, including but not limited to, appraisals, inventories, studies, analyses, drawings and data estimates performed to that date in accordance with Section 7 hereof.

5. AMENDMENTS, CHANGES OR MODIFICATIONS:

Amendments, changes or modifications in the terms of this Contract may be made at any time by mutual written agreement between the parties hereto and shall be signed by the persons authorized to bind the parties hereto.

B. [Additionally, it is agreed that the parties intend this to be a contract for services and each considers the products and results of the services to be rendered by Consultant hereunder (the “Work”) to be a work made for hire. Consultant acknowledges and agrees that the Work (and all rights therein, including, without limitation, copyright) belongs to and shall be the sole and exclusive property of the City.] OR FOR ARCHITECTURAL OR ENGINEERING DESIGN SERVICES ONLY [The reuse of any of the materials or documents described in Paragraph 7.A by the City on any other project without the written permission of the Consultant, shall be at the City's sole risk and the City agrees to defend, indemnify and hold harmless the Consultant from all claims, damages and expenses, including attorney's fees, arising out of such unauthorized reuse by the City or by others acting through the City. The Consultant is not responsible and liability is waived by the City as against the Consultant for use by the City or any other person of any data, reports, plans or drawings not signed by the Consultant.]

B. Consultant warrants to the City that it is licensed by all applicable governmental bodies to perform this Contract and will remain so licensed throughout the progress of the Work, and that it has, and will have, throughout the progress of the Work, the necessary experience, skill and financial resources to enable it to perform this Contract.

FOR WORK SUBJECT TO PREVAILING WAGES [C. The work contemplated under this Contract is a public work for the purposes of Labor Code section 1720, and is subject to the payment of prevailing wages. Accordingly, Consultant shall comply with the provisions of Exhibit "___".]

B. Consultant agrees and represents that the work performed under this Contract shall be in accordance with applicable federal, State and local law in accordance with Section 17A hereof.

C. Consultant shall designate a project manager who at all times shall represent the Consultant before the City on all matters relating to this Contract. The project manager shall continue in such capacity unless and until he or she is removed at the request of the City, is no longer employed by Consultant, or is replaced with the written approval of the City, which approval shall not be unreasonably withheld.

D. Consultant shall provide corrective services without charge to the City for services which fail to meet the above professional and legal standards and which are reported to Consultant in writing within sixty (60) days of discovery. Should Consultant fail or refuse to perform promptly its obligations, the City may render or undertake performance thereof and the Consultant shall be liable for any expenses thereby incurred.]

B. Prior to execution of this Contract and prior to commencement of any work, the Consultant shall furnish the City with certificates of insurance and copies of endorsements providing evidence of coverage for all policies required by the Contract. The Consultant and its contractors and subcontractors shall, at their expense, maintain in effect at all times during the performance of work under the Contract not less than the following coverage and limits of insurance, which shall be maintained with insurers and under forms of policy satisfactory to the City. The maintenance by Consultant and its contractors and subcontractors of the following coverage and limits of insurance is a material element of this Contract. The failure of Consultant or of any of its contractors or subcontractors to maintain or renew coverage or to provide evidence of renewal may be treated by the City as a material breach of this Contract. Approval of the insurance by the City shall not relieve or decrease any liability of Consultant.

1. Worker’s Compensation and Employer’s Liability Insurance

a. Worker’s Compensation - Insurance to protect the Consultant, its contractors and subcontractors from all claims under Worker’s Compensation and Employer’s Liability Acts, including Longshoremen’s and Harbor Worker’s Act (“Acts”), if applicable. Such coverage shall be maintained, in type and amount, in strict compliance with all applicable state and Federal statutes and regulations. The Consultant shall execute a certificate in compliance with Labor Code Section 1861, on the form provided in the Contract Documents.

b. Consultant shall provide a Waiver of Subrogation endorsement in favor of the City, its officers, officials, employees, agents and volunteers for losses arising from work performed by the Consultant.

2. Commercial General Liability Insurance

a. The insurance shall be provided on form CG0001, or it’s equivalent, and shall include coverage for claims for bodily injury or property damage arising out of premises/operations, products/completed operations, contractual liability, and subconsultant’s work and personal and advertising injury resulting from actions, failures to act, or operations of the insured, or by its employees or agents, or by anyone directly or indirectly employed by the insured. The amount of insurance coverage shall not be less than [$2,000,000] per occurrence and [$4,000,000] general and products/completed operations aggregates.

b. The commercial general liability insurance shall also include the following:

i. Endorsement equivalent to CG 2010 0714 naming the City, its officers, officials, employees, agents, and volunteers as additional insureds. The endorsement shall contain no special limitations on the scope of protection afforded to the City, its officers, officials, employees or volunteers.

ii. Endorsement stating insurance provided to the City shall be primary as respects the City, its officers, officials, employees and any insurance or self insurance maintained by the City, its officers, officials, employees or volunteers shall be in excess of the Consultant’s insurance and shall not contribute with it, to the payment or satisfaction of any defense expenses, loss, or judgment.

iii. Provision or endorsement stating that the Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.

3. Commercial Automobile Insurance

a. The insurance shall include, but shall not be limited to, coverage for claims for bodily injury or property damage for owned, non-owned, and hired automobiles resulting from actions, failures to act, or operations of the insured, or by its employees or agents, or by anyone directly or indirectly employed by the insured. The amount of insurance coverage shall not be less than [$2,000,000] per accident.

b. The commercial automobile insurance shall include the same endorsements required for the commercial general liability policy (see Section 16.B.2.b).

4. Professional Liability. The Consultant and its contractors and subcontractors shall secure and maintain in full force, during the term of this Contract and for five years thereafter, professional liability insurance policies appropriate to the respective professions and the work to be performed as specified in this Contract. The limits of such professional liability insurance coverage shall not be less than [$2,000,000] per claim.

C. In addition to any other remedy the City may have, if Consultant fails to maintain the insurance coverage as required in this Section, the City may obtain such insurance coverage as is not being maintained, in form and amount substantially the same as is required herein, and the City may deduct the cost of such insurance from any amounts due or which may become due Consultant under this Contract.

D. No policy required by this Contract shall be suspended, cancelled, terminated by either party, or reduced in coverage or in limits unless Consultant has provided thirty (30) days prior written notice by certified mail, return receipt requested, to the City.

E. Any deductibles or self-insured retentions in excess of $10,000 must be declared to, and approved by, the City.

F. The requirement as to types, limits, and the City’s approval of insurance coverage to be maintained by Consultant are not intended to, and shall not in any manner, limit or qualify the liabilities and obligations assumed by Consultant under the Contract.

D Consultant shall maintain and make available for inspection by the City and its auditors accurate records of all of its costs, disbursements and receipts with respect to any work under this Contract. Such inspections may be made during regular office hours at any time until six (6) months after the final payments under this Contract are made to the Consultant.

E. This Contract constitutes the entire agreement between the parties relative to the services specified herein and no modification hereof shall be effective unless and until such modification is evidenced by a writing signed by both parties to this Contract. There are no understandings, agreements, conditions, representations, warranties or promises, with respect to this Contract, except those contained in or referred to in the writing.

Address Address Email:

Consultant:

Company Attn to:

Address Address Email:

[Signatures on following page]

CITY OF WEST SACRAMENTO

ATTEST:

By: _______________________ Jennifer Cusmir, City Clerk

APPROVED AS TO FORM:

By: _______________________ Jeffrey Mitchell, City Attorney

[CONSULTANT]

Insert Contractors Name here Contract Number - Project Name Contract Expiration

Insert Contractors Name here Contract Number - Project Name Expires on MM/DD/YY

7 11/4/24

EXHIBIT A

Consultant Proposal/Scope of Work

EXHIBIT B

Environmental Sustainability Requirements for Janitorial Services

1. Purpose This Exhibit establishes sustainability requirements for janitorial services to support the City’s environmental policies, climate goals, and compliance obligations, including but not limited to SB 1383, waste reduction, pollution prevention, and responsible resource use.

2. Recycling and Waste Diversion Requirements

2.1 Participation in the City’s Three-Waste Stream Recycling Program The Contractor shall fully participate in the City’s Three-Waste Stream Recycling Program, which includes trash, recycling, and organics.

· Mixed recycling and trash containers are located at desks throughout City facilities.

· Mixed recycling and organic recycling containers are located alongside trash containers in employee lunchrooms, workrooms, kitchenette areas, and other public and employee spaces.

2.2 General Waste Collection Responsibilities

The Contractor shall:

· Empty all interior trash, recycling, and organic collection containers during each scheduled service period.

· Deposit collected materials into the appropriate designated exterior collection containers.

· Take reasonable steps to reduce contamination of recycling and organics containers, including removing obvious contaminants observed during routine servicing.

2.3 Recycling Requirements

· Recyclable materials shall be placed loose or in paper bags in designated exterior recycling collection containers. Plastic bags are prohibited.

· Recyclable materials shall not be commingled with trash or organics.

· Flattened cardboard placed next to interior recycling bins shall be deposited into exterior recycling collection containers.

2.4 Organics Collection Requirements

· All interior organic collection containers shall use liner bags that meet ASTM D6400 standards for industrial compostability.

· Food-related organic waste placed in exterior organic collection containers shall be contained in ASTM D6400-rated compostable plastic bags.

2.5 Contamination Monitoring

· If the Contractor observes repeated or excessive improper disposal by City staff, the Contractor shall promptly notify the designated Facility Manager.

· The Contractor shall immediately notify the Facility Manager upon observing hazardous waste (e.g., batteries or fluorescent bulbs) placed in City waste receptacles so the waste can be addressed prior to improper disposal.

3. Environmentally Preferable Procurement, Use, and Practice Requirements

3.1 Procurement of Environmentally Preferable Products

Where fitness and quality are equivalent, and where use does not negatively impact health, safety, or operational efficiency, the Contractor shall prioritize procurement of Environmentally Preferable (EP) products, including products with recycled content. EP products shall be procured when guidelines indicate that their overall life-cycle costs are lower than environmentally harmful alternatives.

3.2 Environmentally Preferable Paper Products

To comply with SB 1383 recovered organic waste product procurement requirements, the Contractor shall ensure that all paper products procured under this contract meet or exceed the City’s minimum post-consumer recycled content requirements by fiber weight, unless a written exemption is granted by the City.

3.3 Environmentally Preferable Cleaning Products

The Contractor shall use cleaning products certified by recognized environmental standards, including:

· Green Seal (GS-37 for cleaning products)

· EPA Safer Choice

· Cradle to Cradle Certified™

· LEED-compliant cleaning products The Contractor shall ensure that janitorial and cleaning products:

· Contain non-toxic ingredients and are free from harmful chemicals such as ammonia, chlorine, or volatile organic compounds (VOCs).

· Are biodegradable and non-polluting.

· Use minimal packaging and recyclable or reusable containers.

· Utilize refillable, reusable, or bulk dispensing systems where feasible to reduce packaging waste.

· Are coordinated with the City to reduce unnecessary liner use, particularly in offices and restrooms where feasible.

3.4 Environmentally Preferable Equipment

The Contractor shall:

· Limit the use of disposable cleaning products (e.g., paper towels) and prioritize reusable microfiber or fiber cloths.

· Use cleaning methods and equipment that minimize water consumption where appropriate.

· Use energy-efficient equipment, including ENERGY STAR-rated products where applicable.

· Regularly maintain and repair equipment to extend lifespan and minimize waste.

4. Other Sustainable Practices The Contractor shall:

· Promptly report observed leaks, running fixtures, or water waste to the City’s Contract Manager.

· Refrain from disposing of cleaning solutions, mop water, or chemicals into storm drains or outdoor areas.

· Store janitorial supplies and equipment to prevent leaks, spills, or outdoor exposure.

5. Exemption Requests The Contractor may request an exemption from Environmental Preferable Purchasing and Use requirements for specific products if one or more of the following conditions can be demonstrated:

· The environmentally preferable product is not available at a reasonable cost compared to non-preferable alternatives.

· The environmentally preferable product does not meet City quality, safety, or performance standards.

· The environmentally preferable product is unavailable within a reasonable timeframe.

All exemption requests must be submitted in writing to the Sustainability Division and approved by the City prior to procuring non-compliant products.

6. Employee Training and Environmental Responsibility The Contractor shall ensure that all janitorial staff receive regular training on:

· Environmentally preferable cleaning techniques

· Proper use of green cleaning products

· Sustainability best practices

· Materials accepted in each waste stream at serviced facilities

7. Reporting and Documentation Upon request and within forty-five (45) business days, the Contractor shall provide documentation demonstrating compliance with environmentally preferable practices and products, including but not limited to:

· Product certifications

· Vendor compliance statements

· Sustainability reports

· Employee training records Documentation demonstrating the use of environmentally preferable products shall be provided with any product purchase reimbursement requests.

8. Breach of Contract Failure to comply with these Janitorial Contract Requirements may be considered a breach of contract.

EXHIBIT C

Schedule of Fees

EXHIBIT D

CERTIFICATE OF COMPLIANCE WITH LABOR CODE § 3700

[Labor Code § 1861]

I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.

CONSULTANTS

EXHIBIT E

LABOR COMPLIANCE

3. Labor Discrimination Attention is directed to Section 1735 of the Labor Code, which reads as follows:

“No discrimination shall be made in the employment of persons upon public works because of their race, color, national origin or ancestry, physical handicap, mental condition, marital status, or sex of such person, except as provided in Section 12940 of the Government Code, and every General Contractor for public works violating this section is subject to all the penalties imposed for a violation of this chapter.”

4 Eight-Hour Day Limitation

(a) In accordance with the provisions of the Labor Code, and in particular, Sections 1810 to 1815 thereof, inclusive, incorporated herein by reference, eight hours labor shall constitute a day's work, and no worker in the employ of Consultant, or any Subcontractor, doing or contracting to do any part of the work contemplated by the Contract, shall be required or permitted to work more than eight (8) hours in any one calendar day and forty (40) hours in any one calendar week in violation of those provisions; provided that subject to Labor Code Section 1815, a worker may perform work in excess of either eight (8) hours per day or forty (40) hours during any one week upon compensation for all hours worked in excess of eight (8) hours per day or forty (40) hours during any one week at not less than one and one-half times the basic rate of pay.

(b) The Consultant and each Subcontractor shall also keep an accurate record showing the names and actual hours worked of all workers employed by them in connection with the Contract. This record shall be open at all reasonable hours to the inspection of the City. It is hereby further agreed that, except as provided in (a) above, the Consultant shall forfeit as a penalty to the City the sum of twenty-five dollars ($25) for each worker employed in the performance of the Contract by the Consultant or by any of its Subcontractors for each calendar day during which such worker is required or permitted to labor more than eight (8) hours in and one calendar day and forty (40) hours in any one calendar week in violation of Sections 1810 through 1815.

5. Compliance with State Requirements for Employment of Apprentices

(a) The Consultant's attention is directed to Section 1777.5 of the Labor Code. Provisions of said Section pertaining to employment of registered apprentices are hereby incorporated by reference into this Contract. As applicable, the Consultant or any Subcontractor employed by the Consultant in the performance of this Contract shall take such actions as necessary to comply with the provisions of Section 1777.5.

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