ITB - PMP Region 1 - Western Airports

The Oregon Department of Aviation (ODAV) has issued an Invitation to Bid (ITB) for the Pavement Maintenance Program (PMP) Region 1, covering three western Oregon airports: McMinnville Regional, Seaside Municipal, and Toledo State. This procurement seeks a contractor to perform comprehensive pavement maintenance services, including partial depth asphalt concrete (AC) pavement patching, crack sealing, and runway, taxiway, and apron painting. The project requires precise technical work with specific quantities for each airport, such as crack sealing ranging from 32 to 2,990 linear feet and asphalt patching between 294 and 3,042 square feet. Bidders must be registered with the Oregon Construction Contractors Board and submit a bid security bond of 10% of the total bid amount, along with a first-tier subcontractor disclosure form. The bid is scheduled to be opened on July 8, 2025, at 2:00 PM Pacific Standard Time, with a project start date in summer 2025. The contract mandates substantial completion within 40 calendar days after the Notice to Proceed and final completion 55 calendar days thereafter, with liquidated damages of $1,000 per calendar day for failing to meet substantial completion dates.

Bidders must comply with prevailing wage rates for Clatsop, Yamhill, and Lincoln Counties and adhere to specific technical specifications prepared by Century West Engineering. While no specific set-aside designations or disadvantaged enterprise requirements are explicitly mentioned, the project appears to be open to qualified contractors with expertise in airport pavement maintenance. The contract is estimated to cost between $250,000 and $300,000 and will be funded by state funds. The maintenance work requires careful airport operational management, with runway closures not to exceed 2-3 days total. Technical requirements are comprehensive, covering surface preparation, material selection, application techniques, and quality control. The project emphasizes minimizing airport disruption while conducting necessary pavement maintenance and restoration across the three specified airports in western Oregon.