Procurement Information~72.docx

This document pertains to an Invitation to Bid (ITB) issued by the Oregon Department of Aviation for the Pavement Maintenance Program (PMP) Region 1, encompassing three western Oregon airports: McMinnville Regional, Seaside Municipal, and Toledo State. The procurement solicits qualified contractors to perform comprehensive pavement maintenance services, including partial depth asphalt concrete patching, crack sealing, and runway, taxiway, and apron painting. Specific work quantities vary by location, with crack sealing ranging from 32 to 2,990 linear feet and asphalt patching between 294 and 3,042 square feet across the three facilities. The bid opening is scheduled for July 8, 2025, at 2:00 PM Pacific Standard Time, with project initiation in summer 2025. The contract requires substantial completion within 40 calendar days after the Notice to Proceed and final completion 55 calendar days thereafter, with liquidated damages assessed at $1,000 per calendar day for failure to meet substantial completion deadlines. Runway closures are limited to 2-3 days total throughout the project duration.

Bidders must submit a bid security bond equivalent to 10 percent of the total bid amount and a first-tier subcontractor disclosure form. Prospective contractors must be registered with the Oregon Construction Contractors Board and comply with prevailing wage rates established for Clatsop, Yamhill, and Lincoln Counties. The project is estimated between $250,000 and $300,000 and will be funded entirely by state funds. Technical specifications have been prepared by Century West Engineering and are available through the University of Oregon Purchasing and Contracting Services website. No specific set-aside designations or disadvantaged enterprise requirements are explicitly stated in this procurement, making the opportunity open to all qualified contractors with demonstrated expertise in airport pavement maintenance operations.