Request for Applications - Maintenance Asphalt - Statewide Ongoing

The Oregon Department of Transportation (ODOT) is conducting a solicitation for a statewide Maintenance Asphalt Price Agreement to establish multiple suppliers for asphalt products. The procurement seeks vendors to provide Asphalt Concrete Pavement (ACP), Asphalt Binder, and Emulsified Asphalt Tack Coat for maintenance projects, with products to be purchased on an as-needed basis. Applicants must submit comprehensive pricing for various asphalt product types, including different levels of dense ACP in 3/4, 1/2, and 3/8 inch sizes, PG 64-22 and PG 64-28 asphalt binders, and emulsified tack coat. Qualifications include demonstrating financial stability, material and equipment resources, facility capabilities, personnel qualifications, and a satisfactory performance record. Evaluation criteria will consider factors such as pricing, plant capacity, mix availability, operational hours, distance to job sites, and overall best value. The solicitation was posted on November 5, 2024, with informational Teams meetings scheduled in the first two weeks of November, and a final application due date of December 30, 2033. The resulting price agreements will be valid through December 31, 2034.

The solicitation does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. The price agreements will be non-exclusive, meaning ODOT can contract with multiple suppliers and is not obligated to purchase minimum quantities. Pricing will include base rates maintained for the first 12 months, with monthly adjustments allowed based on ODOT's Monthly Asphalt Cement Material Price index when variations exceed 5%. After the initial 12-month period, contractors may request price increases, typically limited to Consumer Price Index adjustments. While specific budget ranges are not detailed, the statewide scope suggests significant potential contract value. The agreement allows for flexible purchasing, with ODOT selecting suppliers for individual purchases based on comprehensive best-value criteria. Suppliers must comply with ODOT's conflict of interest guidelines, maintain appropriate insurance coverage, and provide necessary certifications to be considered for the price agreement.