ITB - Biomedical Equipment and Related Items for Harris County Public Health Services

Harris County Public Health Services in Texas is seeking qualified vendors through an Invitation to Bid (ITB) to supply biomedical equipment and related items under a one-year contract beginning approximately May 1, 2026. The procurement process opened on February 20, 2026, with a bid submission deadline of March 16, 2026. Vendors must provide comprehensive line-item pricing for all specified biomedical equipment as detailed in the equipment list attachment, and bidders are required to complete a detailed Bid Schedule and Pricing Form demonstrating unit prices, extended costs, and any applicable volume discounts. Qualified bidders must submit a Statement of Bidder Qualifications, provide documented references demonstrating prior experience supplying biomedical equipment to governmental or healthcare entities, complete a Subcontractor Listing Form identifying any proposed subcontractors, and acknowledge receipt of all bid addenda. Evaluation criteria include bidder responsiveness to specifications, pricing competitiveness, demonstrated capability to meet contractual requirements, past performance history, and contractor qualifications. All bidders must comply with extensive federal and state regulatory requirements including prevailing wage standards, workers' compensation insurance mandates, civil rights protections, environmental compliance standards, equal employment opportunity provisions, and anti-lobbying certifications for bids exceeding $100,000.

Harris County maintains a minimum wage policy requiring all contract workers to receive at least $21.65 per hour (adjusted annually), applicable to this procurement since it was solicited after July 1, 2025; however, contracts under $50,000 annually and certain other categories including professional services, cooperative purchasing agreements, and contracts primarily for goods purchases are exempted from this wage requirement. Contractors must maintain Workers' Compensation insurance with Employers' Liability limits of $1,000,000 per accident and per disease, Commercial General Liability coverage of $1,000,000 per occurrence and $2,000,000 aggregate, Automobile Liability with combined single limits of $1,000,000, and Umbrella/Excess Liability of $1,000,000, with Harris County named as an Additional Insured on a primary and non-contributory basis. The solicitation encourages participation from Historically Underutilized Business (HUB), Minority and Women-Owned Business Enterprises (MWBE), and Section 3-certified entities, though specific set-asides or goals are not designated in the available documentation. All required insurance policies must be issued by companies licensed by the Texas Department of Insurance with an A.M. Best rating of at least A-VII, and contractors must provide 30 days' advance written notice prior to any policy cancellation or material changes. The specific award value or budget range for this procurement is not disclosed in the available ITB documents; however, vendors should note that federal contract provisions including Davis-Bacon prevailing wage requirements for construction-related work exceeding $2,000 and the Contract Work Hours and Safety Standards Act for contracts exceeding $100,000 may apply if applicable to the scope of biomedical equipment supply and services.