4-Quote-Internet Archive.pdf
PDF 518 KB Posted
- Attached to
- Internet Archive
- Solicitation number
- KK26-11
- Issued by
- Utah
About this file
This is a renewal quote from Internet Archive to Utah State Archives and Records Services for Archive-It web archiving services. Archive-It is a subscription-based web archiving service that has been in operation since 2005 and is utilized by over 900 institutions, including state libraries, archives, university libraries, public libraries, museums, local city governments, and non-profit organizations. The contract is structured as a five-year agreement with subscription periods beginning January 1, 2026, and ending December 31, 2030. The service provides automated web application management, data hosting with online access, perpetual storage of two data copies (primary and backup), text search indexing, URL browsing capability, data download functionality at any time, and technical support including production application training and detailed documentation.
Three subscription tiers are offered with varying storage capacities and annual costs. Option 1 provides 1.25 TB (1,280 GB) of archival capacity annually for $15,000 per year, totaling $75,000 for the five-year period if paid in a lump sum. Option 2 offers 2 TB (2,048 GB) of annual capacity for $24,000 per year, totaling $120,000 for five years when prepaid. Option 3 provides 3 TB (3,072 GB) of annual capacity for $30,000 per year, totaling $150,000 for the five-year commitment if paid upfront. All subscription options include no additional fees for hosting, software updates, maintenance, or new releases. Multi-year subscriptions may be paid either annually or as a single upfront payment, and the Utah State Archives and Records Services is pursuing this contract as a sole-source procurement without engaging in a standard competitive bidding process.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| 3-KK26-11 Part 8 Sole Source.pdf | ||
| 5-Internet Archive Scope of Work.docx | DOCX document | |
| 1-Claim of Business Confidentiality Updated.pdf.pdf | ||
| 2-Part 8 Notice.pdf.pdf |
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Text version
October 27, 2025
To: Heidi Steed Utah State Archives and Records Services
RE: Utah State Archives and Records Services’ 2025 Archive-It Renewal Quote
Internet Archive is pleased to offer Utah State Archives and Records Services a renewal of their subscription with the Archive-It web archiving service. A subscription is for one calendar year and can be renewed for another year at the institution’s request. This quote is for a five-year agreement.
Archive-It is a web archiving subscription service first deployed in 2005. Archive-It is an automated web application managed directly by the partner. Over 900 institutions use Archive-It, including state libraries, archives, university libraries, public libraries, museums, local city governments, and non-government non-profits.
The details of this quotes are as follows:
•Multi-Year Options: (5-Year Lock-in)
Option 1: This account can archive up to 1.25 TB (1280 GB) of data per subscription year for $15,000 USD per year. *
•The subscription time periods are as follows:
(Year One) January 1, 2026 - December 31, 2026. This account can archive up to 1280 GB of data per subscription year for $15,000 USD per year.
(Year Two) January 1, 2027 - December 31, 2027. This account can archive up to 1280 GB of data per subscription year for $15,000 USD per year.
(Year Three) January 1, 2028 - December 31, 2028. This account can archive up to 1280 GB of data per subscription year for $15,000 USD per year.
(Year Four) January 1, 2029 - December 31, 2029. This account can archive up to 1280 GB of data per subscription year for $15,000 USD per year.
(Year Five) January 1, 2030 - December 31, 2030. This account can archive up to 1280 GB of data per subscription year for $15,000 USD per year.
* Multi-Year subscriptions can be paid annually, or paid up-front in one lump sum (Total: $75,000 for five years).
Option 2: This account can archive up to 2 TB (2048 GB) of data per subscription year for $24,000 USD per year. *
(Year One) January 1, 2026 - December 31, 2026. This account can archive up to 2048 GB of data per subscription year for $24,000 USD per year.
(Year Two) January 1, 2027 - December 31, 2027. This account can archive up to 2048 GB of data per subscription year for $24,000 USD per year.
(Year Three) January 1, 2028 - December 31, 2028. This account can archive up to 2048 GB of data per subscription year for $24,000 USD per year.
(Year Four) January 1, 2029 - December 31, 2029. This account can archive up to 2048 GB of data
(Year Five) January 1, 2030 - December 31, 2030. This account can archive up to 2048 GB of data
* Multi-Year subscriptions can be paid annually, or paid up-front in one lump sum (Total: $120,000 for
Option 3: This account can archive up to 3 TB (3072 GB) of data per subscription year for $30,000 USD per year. *
(Year One) January 1, 2026 - December 31, 2026. This account can archive up to 3072 GB of data per subscription year for $30,000 USD per year.
(Year Two) January 1, 2027 - December 31, 2027. This account can archive up to 3072 GB of data per subscription year for $30,000 USD per year.
(Year Three) January 1, 2028 - December 31, 2028.This account can archive up to 3072 GB of data per subscription year for $30,000 USD per year.
(Year Four) January 1, 2029 - December 31, 2029. This account can archive up to 3072 GB of data per subscription year for $30,000 USD per year.
(Year Five) January 1, 2030 - December 31, 2030. This account can archive up to 3072 GB of data per subscription year for $30,000 USD per year.
* Multi-Year subscriptions can be paid annually, or paid up-front in one lump sum (Total: $150,000 for
•Hosting of the data, online access, and two copies (primary and a back-up) stored in perpetuity •The data is indexed for text search and is browsable by URL •Ability to download any data archived using the service at any time from our servers •No additional fees for hosting, software update, maintenance or new releases •The account comes with production application training, detailed help documentation and an online user manual, as well as Web Archivist technical support
For questions, please contact Fran Alba at francis@archive.org.
Thank you, Jefferson Bailey, Director Web Archiving & Data Services Internet Archive jefferson@archive.org
300 Funston Avenue - San Francisco - California - 94118 - www.archive.org mailto:jefferson@archive.org http://www.archive.org/
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