Intent to Single Source - Barber Vickery SyncroFlo Pump Systems, Parts and Services

The City of Tampa, acting through the Tampa Convention Center, is issuing an Intent to Single Source procurement (ID: 26-X-01031) for Barber Vickery SyncroFlo Pump Systems, Parts and Services. This procurement seeks to engage Barber Vickery Company as the exclusive, factory-authorized provider for commercial service, sales, and replacement parts for SyncroFlo pump systems throughout the Central Florida territory. The goods and services include equipment maintenance, repairs, and component replacements that meet manufacturer standards and specifications, with a specific parts quote totaling $7,135.00 USD for items including a 7.5 horsepower EBARA close-coupled pump complete assembly with motor, a premium efficiency 7.5 horsepower electric motor tri-voltage ODP 184JM1, a 3U seal kit assembly, and a Mitsubishi variable frequency drive rated for 7.5 horsepower at 480 volts. Service offerings encompass both one-time "as needed" service calls and recurring annual preventive maintenance agreements, with hourly labor rates of $150 per hour for normal weekday business hours (7 AM to 5 PM), $300 per hour for overtime and weekend service (6 PM to 6 AM), and $400 per hour for holiday service calls, with a mandatory 2-hour minimum charge per service visit. The key objective is to maintain operational efficiency at the convention center while minimizing downtime and risks associated with non-certified servicing. Required qualifications include verification of status as a factory-authorized vendor for SyncroFlo products and services. The due date for responses is April 9, 2026, with the procurement contact being Vanesa Martinez, Procurement Specialist, at the City of Tampa's Procurement Department, (813) 274-8472, located at 2555 East Hanna Avenue, Tampa, Florida 33610.

This single-source procurement does not appear to include set-aside designations or restrictions for disadvantaged enterprises, and Barber Vickery Company is identified as the incumbent and sole-source provider for this equipment category due to its exclusive factory-authorized status in the Central Florida territory. The procurement requires integration with existing SyncroFlo pump system infrastructure currently in place at the Tampa Convention Center, ensuring continuity of maintenance and support without disruption to facility operations. The parts quote of $7,135.00 USD represents the primary budgeted amount for materials, with additional costs for shipping to be added to the final invoice, and ongoing service costs to be determined based on actual labor hours and parts requirements incurred under the maintenance agreement. Payment terms are Net 30, with credit card payments accepted at an additional 3.5% processing fee. The quotation remains valid for 30 days from the March 27, 2026 issue date, and all materials remain the property of Barber Vickery Company until payment is received in full.