Intent_to_Single_Source_-_Barber_Vickery_SyncroFlo_Pump_Systems,_Parts_and_Services.pdf

This is an Intent to Single Source document issued by the City of Tampa, Florida, acting through the Tampa Convention Center, for Barber Vickery SyncroFlo Pump Systems, Parts and Services (Procurement ID: 26-X-01031). The procurement seeks to engage Barber Vickery Company as the exclusive, factory-authorized provider for commercial service, sales, and replacement parts for SyncroFlo pump systems throughout the Central Florida territory. The goods and services include equipment maintenance, repairs, and component replacements for existing SyncroFlo pump system infrastructure, with specific parts including a 7.5 horsepower EBARA close-coupled pump complete assembly with motor, a premium efficiency electric motor, a seal kit assembly, and a Mitsubishi variable frequency drive. Service offerings encompass both one-time "as needed" service calls and recurring annual preventive maintenance agreements. The response due date for this single-source procurement is April 9, 2026. The procurement contact is Vanesa Martinez, Procurement Specialist, City of Tampa Procurement Department, (813) 274-8472, located at 2555 East Hanna Avenue, Tampa, Florida 33610.

The parts quote totals $7,135.00 USD with additional shipping costs to be added to the final invoice. Service labor rates are $150 per hour for normal weekday business hours (7 AM to 5 PM), $300 per hour for overtime and weekend service (6 PM to 6 AM), and $400 per hour for holiday service calls, with a mandatory 2-hour minimum charge per service visit. Payment terms are Net 30, with credit card payments accepted at an additional 3.5% processing fee. The quotation remains valid for 30 days from the March 27, 2026 issue date. Barber Vickery Company is identified as the incumbent and sole-source provider due to its exclusive factory-authorized status in the Central Florida territory. This single-source procurement does not include set-aside designations or restrictions for disadvantaged enterprises. The procurement requires verification of factory-authorized vendor status for SyncroFlo products and services as the key qualification requirement.