City_Terms_Accepted,_Email_Confirmation.docx

This is a City Terms Accepted email confirmation document from the City of Tampa related to an Intent to Single Source procurement (ID: 26-X-01031) for Barber Vickery SyncroFlo Pump Systems, Parts and Services at the Tampa Convention Center. The procurement seeks factory-authorized commercial service, sales, and replacement parts for SyncroFlo pump systems throughout the Central Florida territory. The scope includes equipment maintenance, repairs, and component replacements meeting manufacturer standards, along with both one-time service calls and recurring annual preventive maintenance agreements. Specific parts quoted total $7,135.00 USD, including a 7.5 horsepower EBARA close-coupled pump complete assembly with motor, a premium efficiency 7.5 horsepower electric motor, a 3U seal kit assembly, and a Mitsubishi variable frequency drive. Service labor rates are $150 per hour for normal weekday business hours (7 AM to 5 PM), $300 per hour for overtime and weekend service (6 PM to 6 AM), and $400 per hour for holiday service calls, with a mandatory 2-hour minimum charge per visit. The response due date is April 9, 2026, with the procurement contact being Vanesa Martinez, Procurement Specialist, at (813) 274-8472.

Pricing includes the $7,135.00 parts quote plus shipping costs added to the final invoice, with additional charges for labor hours and parts incurred under the maintenance agreement. Payment terms are Net 30, with credit card payments accepted at an additional 3.5% processing fee. Barber Vickery Company is identified as the incumbent and sole-source provider due to its exclusive factory-authorized status in the Central Florida territory. The quotation remains valid for 30 days from the March 27, 2026 issue date. This single-source procurement does not include set-aside designations or restrictions for disadvantaged enterprises. The primary objective is to maintain operational efficiency at the convention center while minimizing downtime and risks associated with non-certified servicing, requiring integration with existing SyncroFlo pump system infrastructure currently in place. All materials remain the property of Barber Vickery Company until payment is received in full.