IFB- Replacement of Meeting room Special Lite Doors

The Washington Convention and Sports Authority, operating as Events DC, is issuing Invitation for Bid (IFB) #25-S-029 for the replacement of damaged Special Lite Meeting Room Doors at the Walter E. Washington Convention Center. This solicitation requires qualified contractors to provide and install 80 wooden doors (Special-Lite SL-19 Wood Grain Hybrid FRP doors in Dark Maple finish), 80 electrified door hardware units (Von Durpin 99 CRP), and 40 aluminum tube door frames, along with complete installation, inspection, and integration with the facility's Lenel OnGuard Access Control System. Bidders must submit fully loaded hourly rates for multiple labor categories (Project Manager, Security Systems Project Manager, Door and Hardware Specialist, Technician, Electrician, Fire and Life Safety Inspector, and Carpenter) and firm fixed costs for materials over the base contract term through September 30, 2026, plus four one-year renewal options, with evaluation on a lowest aggregate price basis across the full contract life. Qualified contractors must demonstrate a minimum of five years of experience in commercial or institutional door fabrication and installation, active involvement in public facilities and convention centers, and expertise in panic hardware installation with access control system integration. Bidders must submit written questions by 3:00 PM EST on March 23, 2026, and complete bid responses electronically by 5:00 PM EST on April 9, 2026. Work must be coordinated within standard business hours (8:00 AM to 5:00 PM EST, Monday through Friday) with the Contracting Officer's Technical Representative to avoid disruption to facility operations. Required bid submissions include proof of District of Columbia Department of Small, Local, and Business Development (DSLBD) certification, W-9 forms, tax certifications, clean hands reports, Dun and Bradstreet reports, and three customer reference letters demonstrating satisfactory performance.

This solicitation is restricted to DSLBD-certified business enterprises, with preference points available for qualifying small business enterprises, resident-owned businesses, longtime resident businesses, local business enterprises, disadvantaged business enterprises, veteran-owned businesses, local manufacturing businesses, and equity impact enterprises, providing a maximum of 12 preference points on a 100-point evaluation scale. For contracts exceeding $250,000, contractors must ensure 35 percent of contract value is awarded to certified Small Business Enterprises or Certified Business Enterprises. For contracts exceeding $300,000, the First Source Employment Agreement requires 51 percent of hired persons to be District of Columbia residents. Contractors must maintain comprehensive insurance coverage including commercial general liability ($1,000,000 per occurrence/$2,000,000 aggregate), umbrella liability ($5,000,000 per occurrence), automobile liability ($1,000,000 combined single limit), workers' compensation at statutory limits, and errors and omissions coverage ($5,000,000 per claim/$5,000,000 aggregate). All work is subject to prevailing wage requirements under Service Contract Act wage determinations effective June 27, 2022, with minimum hourly wages of $15.00 or the applicable wage determination rate if higher, plus health and welfare benefits of $4.80 per hour, paid vacation, and eleven paid holidays annually. Events DC is exempt from Federal Excise Tax, District of Columbia Sales and Use Taxes, and Maryland Sales Tax, with pricing submitted on an F.O.B. Destination basis. The specific budget or award value for this contract is not disclosed in the solicitation documents, with contract performance governed by District of Columbia law and disputes resolved through the District of Columbia Contract Appeals Board.