OCPS_Disclosure_Statement_2025.pdf

This is a Disclosure Statement from Events DC (the Washington Convention and Sports Authority) related to Invitation for Bid #25-S-029 for the replacement of meeting room doors at the Walter E. Washington Convention Center in the District of Columbia. The solicitation requires qualified contractors to provide and install 80 Special-Lite SL-19 Wood Grain Hybrid FRP doors in Dark Maple finish, 80 electrified Von Durpin 99 CRP door hardware units, and 40 aluminum tube door frames, with complete installation and integration into the facility's Lenel OnGuard Access Control System. Bidders must submit fully loaded hourly rates for seven labor categories (Project Manager, Security Systems Project Manager, Door and Hardware Specialist, Technician, Electrician, Fire and Life Safety Inspector, and Carpenter) and firm fixed material costs through the base contract term ending September 30, 2026, with four one-year renewal options available. Written questions must be submitted by 3:00 PM EST on March 23, 2026, with bids due electronically by 5:00 PM EST on April 9, 2026. Work must be performed during standard business hours (8:00 AM to 5:00 PM EST, Monday through Friday) in coordination with the Contracting Officer's Technical Representative.

Qualified contractors must demonstrate a minimum of five years of experience in commercial or institutional door fabrication and installation, active involvement with public facilities and convention centers, and expertise in panic hardware installation with access control system integration. Bidders must submit DSLBD certification, W-9 forms, tax certifications, clean hands reports, Dun and Bradstreet reports, and three customer reference letters. The solicitation is restricted to DSLBD-certified business enterprises with preference points available for up to 12 points across qualifying small business, resident-owned, local, disadvantaged, veteran-owned, local manufacturing, and equity impact enterprise categories. Insurance requirements include commercial general liability ($1,000,000 per occurrence/$2,000,000 aggregate), umbrella liability ($5,000,000 per occurrence), automobile liability ($1,000,000 combined single limit), workers' compensation at statutory limits, and errors and omissions coverage ($5,000,000 per claim/$5,000,000 aggregate). All work is subject to prevailing wage requirements with minimum hourly wages of $15.00 or the applicable Service Contract Act wage determination rate, plus $4.80 per hour in health and welfare benefits, paid vacation, and eleven paid holidays annually. For contracts exceeding $250,000, 35 percent of contract value must be awarded to certified small or business enterprises; for contracts exceeding $300,000, the First Source Employment Agreement requires 51 percent of hired persons to be District of Columbia residents. Events DC is exempt from Federal Excise Tax, District of Columbia Sales and Use Taxes, and Maryland Sales Tax, with pricing submitted on an F.O.B. Destination basis.