IFB #2026-09 Bradford Retaining Wall

This Invitation for Bid (IFB) #2026-09 is issued by Rappahannock Rapidan Community Services, doing business as Encompass Community Supports (ECS), located in Culpeper, Virginia, on behalf of Craig County, Virginia. The procurement seeks a Virginia Class A Licensed Contractor to construct a segmental block retaining wall approximately 85 feet long with a maximum height of 7 feet 6 inches, including an integrated guard rail system and black chain link fence installation to replace an existing failed wall and fence structure at 15361 Bradford Road, Culpeper, Virginia 22701. Qualified bidders must demonstrate satisfactory previous experience constructing at least three comparable projects with verifiable references, obtain a site visit certification by completing a mandatory on-site inspection between May 4, 2026, and June 19, 2026, during business hours (10:00 a.m. to 3:00 p.m.), and submit sealed bids by 2:00 p.m. prevailing time on July 1, 2026, either in hard copy or electronically through the Virginia Department of General Services eVA system, with public bid opening scheduled for 3:00 p.m. on the same date. The bid must include a lump sum price for complete project scope, a markup percentage for change orders, proof of required insurance coverage, at least three professional references with contact information, and contractor qualifications including the project manager and superintendent resumes along with the Virginia contractor registration number. Bidders must submit all inquiries regarding discrepancies or specifications in writing to the Project Engineer Chuck Stephenson of Designs Unlimited no later than June 23, 2026, at 10:00 a.m. to allow time for addenda distribution, and all bids must remain valid for 60 days following bid opening with a bid bond or certified check equal to five percent of the bid amount payable to the Rappahannock Area Community Services Board.

The solicitation does not specify set-aside designations for disadvantaged enterprises or minority-owned businesses in the provided documents. All responding contractors must comply with Virginia Public Procurement Act requirements, including non-discrimination provisions, ethics certifications, debarment status confirmation, and compliance with federal civil rights and immigration laws. Bidders must register as Virginia contractors in accordance with Title 54.1, Chapter 11, of the Code of Virginia and maintain contractor licensing throughout contract performance. Upon award, the successful bidder must furnish Performance and Payment Bonds in the amount of 100 percent of the contract price, carry mandatory insurance including Workers' Compensation with statutory limits, Employers' Liability of $100,000/$500,000/$100,000, Commercial General Liability of $1,000,000 each occurrence with a $2,000,000 general aggregate, and Automobile Liability of $1,000,000 combined single limit, with all carriers maintaining a Best's Guide Rating of A-VIII or better and naming Rappahannock Rapidan Community Services as an additional insured. The contractor must provide a one-year guarantee period against defects in materials, equipment, or workmanship from the date of final project acceptance and maintain on-site superintendence by a qualified foreman or superintendent throughout construction. No incumbent vendors, budget range, or award value is specified in the procurement documents; the contract will be awarded on a lump sum basis to the lowest responsive and responsible bidder, with the Owner reserving the right to reject any or all bids and negotiate with the lowest responsive bidder regarding both price and scope modifications.