2026-09 Bradford Retaining Wall 00 0004 Bid Announcement .pdf
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- Attached to
- IFB #2026-09 Bradford Retaining Wall
- Solicitation number
- IFB-119207
- Issued by
- Craig County, Virginia
About this file
This is a Bid Announcement for Invitation for Bid (IFB) #2026-09 Bradford Retaining Wall issued by Rappahannock Rapidan Community Services, doing business as Encompass Community Supports (ECS), located in Culpeper, Virginia. The project involves the construction of a segmental block wall approximately 85 feet long with a maximum height of 7 feet 6 inches, including a guard rail and black chain link fence to replace an existing failed wall and fence at 15361 Bradford Road, Culpeper, Virginia. The professional engineer is Designs Unlimited in San Antonio, Texas, with Project Engineer Chuck Stephenson overseeing the work. Site visits are mandatory for all offerors and must be completed between Monday, May 4th, 2026, and Friday, June 19th, 2026, during business hours (10:00 a.m. to 3:00 p.m.). Offerors must submit the completed Site Visit Certification (Attachment A) with their bid submission or the bid will be deemed non-responsive. The deadline for requesting clarifications (RFIs) is Tuesday, June 23rd, 2026, at 10:00 a.m., directed to Project Engineer Chuck Stephenson. Sealed bids must be received by 2:00 p.m. local prevailing time on Wednesday, July 1st, 2026, either in hard copy at the ECS office or electronically through the Virginia Department of General Services eVA system. Public bid opening and reading will occur at 3:00 p.m. on the same date in Conference Room B.
The contract will be awarded on a lump sum basis to the lowest responsive and responsible bidder. Contractor registration in accordance with Title 54.1, Chapter 11, of the Code of Virginia is required. The successful bidder must furnish Performance and Payment Bonds in the amount of 100 percent of the contract price. The owner reserves the right to reject any and/or all bids. Bidding documents, including drawings and specifications, are available through the Virginia DGS eVA electronic procurement system and are the responsibility of bidders to obtain and verify, including ensuring that all sub-bidders obtain the same documentation.
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Text version
Bid Announcement Date: April 29th, 2026
Project:
2026-09 Bradford Retaining Wall 15361 Bradford Road, Culpeper, Virginia 22701
Owner:
Rappahannock Rapidan Community Services dba Encompass Community Supports (ECS) 15361 Bradford Road, PO Box 1568, Culpeper, Virginia 22701 Shery Reinstrom, Executive Director Lauren Willis-Thomas, Senior Finance & Administrative Director
Professional Engineer:
Designs Unlimited, 3919 El Chamical, San Antonio, Texas 78261 Ph: 540.212.8330 Project Engineer: Chuck Stephenson
Site Plan:
Hinchey & Baines, 125 E. Davis Street, Suite 201, Culpeper, Virginia 22701 Professional Engineer: Marvin Hinchey
Description of Work:
Construction of segmental block wall design to include guard rail and black chain link fence to replace existing failed wall and fence. Wall approximately 85’ long with maximum height of 7’6” with guard rail.
Site Visits:
Offerors are required to visit the project site to become familiar with the conditions and areas affected by the work prior to submitting a bid. Failure to conduct a site visit shall result in the Offeror submitting a non-responsive bid.
Site visits may be conducted Monday through Friday between the hours of 10:00 a.m. and 3:00 p.m., during the period Monday, May 4th, 2026, through Friday, June 19th, 2026.
Site visits do not require advance scheduling or on-site check-in. However, Offerors are responsible for visiting the site independently within the designated time period.
As verification of compliance with this requirement, Offerors must complete and submit Attachment A – Site Visit Certification, confirming that the Offeror has visited the project site.
Failure to include the completed certification with the bid submission may render the bid non-responsive.
The location of the retaining wall is located at 15361 Bradford Road, Culpeper Virginia 22701.
Technical Questions:
Questions shall be directed to Chuck Stephenson, Professional Engineer, email smartchoiceconstruction@comcast.net. The deadline for RFIs is Tuesday, June 23rd, 2026, 10:00 AM.
Receipt of Bids:
Sealed bids shall be received at the office of Encompass Community Supports, 15361 Bradford Road, Culpeper, Virginia 22701, Attention: Ethan Henry, until 2:00 PM local prevailing time on Wednesday, July 1st, 2026. Bids may be submitted either in hard copy to the address listed above or electronically through the Virginia Department of General Services eVA electronic procurement system. All bids will be publicly opened and read aloud in Conference Room B at 3:00 PM local prevailing time on Wednesday, July 1st 2026.
Bids shall be submitted on the Bid Form contained in the Bidding Documents. Additional procedures for submitting a bid, claiming an error, withdrawing of bids and other pertinent information are contained in the Instruction to Bidders. Withdrawal due to error in bid in accordance with Section 11-54A(ii) Code of Virginia. Owner reserves the right to reject any and/or all bids.
The contract is to be awarded on a lump sum basis. Contractor registration in accordance with Title 54.1, Chapter 11, of the Code of Virginia is required.
Bonds:
Performance and Payment Bonds: The successful bidder will be required to furnish and pay for Performance and Payment Bonds in the amount of 100 percent of the contract price.
Availability of Bid Documents: The Bidding Documents shall be provided as an attachment to the solicitation on the Virginia DGS electronic procurement system eVA.
The Bidding Documents include Drawings with Specifications and bidders shall be responsible for obtaining and verifying that their sub-bidders do likewise.
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