Summary of IFB #2026-09 Bradford Retaining Wall

This Invitation for Bid (IFB) document is issued by Rappahannock Rapidan Community Services (doing business as Encompass Community Supports) on behalf of Craig County, Virginia, for the construction of a segmental block retaining wall replacement project. The project scope includes construction of an approximately 85-foot-long retaining wall with a maximum height of 7 feet 6 inches, integrated guard rail system, and black chain link fence installation to replace an existing failed wall and fence structure at 15361 Bradford Road, Culpeper, Virginia. A mandatory on-site inspection is required between May 4, 2026, and June 19, 2026, during business hours (10:00 a.m. to 3:00 p.m.) to obtain site visit certification. Sealed bids must be submitted by 2:00 p.m. prevailing time on July 1, 2026, either in hard copy or electronically through the Virginia Department of General Services eVA system, with public bid opening scheduled for 3:00 p.m. on the same date. All bids must remain valid for 60 days following bid opening. Written inquiries regarding specifications must be submitted to Project Engineer Chuck Stephenson of Designs Unlimited no later than June 23, 2026, at 10:00 a.m.

Bidders must be Virginia Class A Licensed Contractors with documented satisfactory experience on at least three comparable projects and verifiable references. The contract will be awarded on a lump sum basis to the lowest responsive and responsible bidder. Bid submission requirements include a lump sum price, markup percentage for change orders, proof of required insurance coverage, three professional references with contact information, and contractor qualifications including project manager and superintendent resumes with Virginia contractor registration numbers. A bid bond or certified check equal to five percent of the bid amount is required, payable to the Rappahannock Area Community Services Board. Upon award, the successful contractor must furnish Performance and Payment Bonds equal to 100 percent of the contract price and maintain mandatory insurance coverage including Workers' Compensation, Employers' Liability ($100,000/$500,000/$100,000), Commercial General Liability ($1,000,000 each occurrence/$2,000,000 general aggregate), and Automobile Liability ($1,000,000 combined single limit). All contractors must maintain on-site superintendence throughout construction and provide a one-year guarantee period against defects in materials, equipment, or workmanship from the date of final project acceptance. No specific budget range, award value, incumbent vendors, or set-aside designations are identified in the procurement documents.